Procurement Data Management Analyst

Position Summary

At Stony Brook Medicine our Procurement Data Management Analyst (PDMA) will be responsible and must be familiar and adept with the proper execution and maintenance of high volume, data materials related to the purchasing, acquisition of goods, commodities, equipment, contracts, and services as needed or required to sustain and safeguard the Hospitals resources. PDMAs assigned duties and responsibilities will include updating, maintaining and supporting our systems, provides guidance and direction to our Procurement/Contract Officers, Data Management unit, Accounts Payable (A/P) Department and the Hospital, by confirming coding, creating/maintaining, electronic tools, reports, maintaining departmental share drives, acquiring computers, technology, systems accesses and usage to enable our staff to obtain appropriate access so they can properly communicate and enter information as needed in each required system under the direction and supervision of their supervisor; duties may include covering daily input and managing detailed information that directly impacts our vendors, purchase orders, change notices, financial funding systems, which must be maintained for Hospital and assorted State computer systems when needed, or as assigned.

PDMA areas of responsibility will require proficiency in SUNY and NYS Procurement and Financial Systems. Provide input, updates and accountability for Data Support Analyst / Data Management Support (DM Team) maintenance, as the support unit must maintain goals and standards outlined by the Hospital, SUNY and the State of New York.

Qualified candidates should demonstrate excellent interpersonal skills, highly technical computer capability and time management skills. Should have attention to detail and be able to work with all levels within the Department, Accounts Payable, IT, end users and outside vendor resources.

Qualified candidates should have like functional, mechanical and technical working experience, be able to provide support and direction to the DM Team in executing and maintaining all systems as assigned.

Duties of the Procurement Data Management Analyst include the following, but are not limited to:

• Data Management Support and Data Support Analyst Systems Lead.
• Acts as Lawson systems transactions Lead.
• Accounts Payable systems transactions Lead.
• Development, updates and maintenance of Purchasings website.
• Provides support and direction for Procurement Officers, DM Team, the Department, A/P and the Hospital by confirming coding, creating electronic tools, maintains departmental share drives, IT, acquiring computer and systems usage to enable our staff to obtain appropriate access so they can properly communicate and enter information as needed in each required system, responsible to support most of the technology related purchases for our department and Hospital departments, including the supplies to maintain these items and acts as back up for Office Supply Order Management.
• Responsible for Systems Notification changes, Systems Training and Webinar Training classes as they pertain to their area of assignment and as designated or assigned.
• Liaison for A/P, Lawson IT, Crystal Reports, Lawson Support, EDI, SUNY Financial Management System, SUNY Admin (including SUNY System IT), and Internal Hospital IT.
• Supports beta tests, troubleshoots and problem solves all related systems and data issues both internally and for the State systems.
• Develops an understanding and become proficient in the functions and duties of the DM Team, and as required support the DM Unit of the Purchasing department.
• Liaisons for Inter and Intra Purchasing ERP (Lawson) System (Procurement module – includes PO data, Vendor data, and Vendor Agreements data integrity update and maintenance.)
• Writes reports and performs data analyst for the Purchasing department.
• Qualified candidate is expected to have advanced skills in the following software: Microsoft Word, Microsoft Excel, Crystal Reports. And is also expected to have knowledge of Adobe Acrobat, Microsoft PowerPoint and Microsoft Add-ins and Microsoft Access, Microsoft SharePoint software, and be proficient in the use of the internet and obtaining information from different government (State and Federal) web sites Group Purchasing Organizations [GPOs] and Global Healthcare Exchange [GHX].
• Supports assignments and may provide direction for the DM Team with IT.
• Primary responsible person for the maintenance of our different computer systems and software, Liaison to the IT Client Support department for Purchasing.
• Maintains electronic list of Purchasing departments computers and identifies and orders new computer equipment and software for the Purchasing department as needed, and approved, when assigned.
• Lawson Super Users, Lawson A/P – Receiving (when needed during Lapsing Period), and Lawson EDI Group, attend Infor Lawson conference.
• Backs up SUNY and LAWSON systems (via business processes, data scrubbing, testing and updates).
• Other duties or projects as assigned as appropriate to rank and departmental mission.
• A Performance Program will be provided to delineate the scope of work for this position.

Qualifications

Required:

• Bachelors Degree, or in lieu of Bachelors Degree, an Associate Degree and 6 years of business and/or functional, technical relevant or similar work experience.
• Three (3) years of business and/or functional, technical relevant or similar work experience.
• Data Management, statistical reporting, systems analysis.
• Must have proficient, advanced computer skills in the following software: Microsoft Word, Microsoft Excel, Crystal Reports, also expected to have knowledge of Adobe Acrobat, Microsoft PowerPoint and Microsoft Add-ins and Microsoft Access software.
• Detail oriented, self-motivated.

Preferred:

• Microsoft SharePoint software.
• Experience with Lawson.
• Knowledge of NYS and SUNY Financial Management Systems (SFS and FMS) and NYS Procurement Law.
• Education specific to Computer Sciences and Programing.
• SQL for reporting a plus.
• Related Certifications and Licenses a plus.

Special Notes: Resume/CV should be included with the online application.

Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions may be subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicines Employee Health Services
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4-panel drug screen
• Meet Regulatory Requirements for pre-employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

The hiring department will be responsible for any fee incurred for examination.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

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Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The starting salary for this position has been established as – $66,215 – $90,197 / year.

The above salary range represents SBUHs good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidates validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Some positions offer annual supplemental pay such as:

• Location pay for UUP, CSEA & PEF full-time positions ($3,400)

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.