Administrative Assistant

Description:

This position will be the Admin Assistant to the General Manager – right hand person to assist with operations, documentation, company events/meals, etc. This person will be very involved in all aspects of the business and will be responsible for keeping things moving when the GM is not there.

Job Duties

– Performs data entry into our ERP system including, but not limited to opening customer orders and work orders.

– Answer phones and assist customers with requested information.

– Creates Purchase Orders in our ERP system and distributes a copy to supplier.

– Creates professional reports for each customer as required following a dispatch.

– Filing information both electronically and physically.

– Obtain quotes for equipment rentals and miscellaneous parts required for each job.

– Enter costs onto work orders in our ERP system including, but not limited to labor costs, per diem costs, travel expenses, miscellaneous parts as required for each job.

– Complete monthly expense reports for all service technicians.

– Establishes new suppliers in advance of placing an order via New Vendor Approval process.

– Establishes new customers in advance of opening an order via New Customer Request process.

– Prepares customer orders for invoicing.

Monday – Friday

8:00am – 4:30pm

1/2 hour lunch

Skills:

administration, customer service, erp system, excel

Additional Skills & Qualifications:

High School Diploma or equivalent.

Customer Service and Administrative experience preferred.

Prior Microsoft software experience.

ERP system experience

Experience Level:

Intermediate Level

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.