Executive Support Officer

Summary The Office of the Director of National Intelligence (ODNI) Chief Operating Officer (COO) administers the Director of National Intelligence (DNIs) vision and direction to the ODNI enterprise. This includes synchronizing policy, plans, procedures, and cross-functional issues. The COO oversees all ODNI business operations, including such areas as human resources, diversity & inclusion, finance and budget, information technology, security, facilities, and information management. Responsibilities We encourage you to read the entire announcement prior to submitting your application. This post is for viewing purposes only. This vacancy seeks applicants to work in one of two groups, the Action Group or Executive Engagements Group. ESOs Action Group is responsible for task management; serves as the central point of contact, coordination, and control for correspondence and other communications for mission and support activities; ensures all appropriate offices are included in the tasking, correspondence drafting, and policy-making processes through a task management system; processes incoming and outgoing correspondence ensuring high quality, timeliness, and conformance with regulations and policies; develops and maintains standard operating procedures for tasking, coordination, formats, and records management. Action Group officers perform the following roles: Perform a comprehensive range of staff officer functions with impeccable attention to detail and the ability to manage multiple efforts simultaneously. Review, compose, edit, and distribute incoming and outgoing communication materials ensuring key stakeholder coordination, high quality and timely deliverables, and conformance with regulations and policies. Assign action items to appropriate ODNI components and Intelligence Community (IC) elements, log and track task status, negotiate extensions to deadlines, anticipate impediments to successful and timely responses, and report task status to senior management. Coordinate with ODNI senior staff and relevant subject matter experts (SMEs) to provide valuable and timely information. – Review materials submitted, by the SMEs, to ensure accuracy, grammar, and use of the correct format. Establish and maintain relationships with ODNI components, Intelligence Community elements, and other relevant partners. Ensure proper handling of highly classified and limited distribution materials. Manage, track, edit, and review actions (e.g., incoming and ongoing correspondence, congressionally directed actions, policies, reports/assessments, briefing/read ahead materials, etc.) for the DNI, PDDNI, and COO. ESOs Executive Engagements Group is responsible for coordinating external engagements (e.g., meetings with academia, foreign counterparts, military officials, private sector partners, etc.) and executive travel, both foreign and domestic, for the DNI and PDDNI. Executive Engagement Group officers perform the following roles: Compile and staff executive engagement requests for principal review and decision. Collaborate with relevant stakeholders to obtain recommendations for requested or proposed engagements. Work closely with the Protocol officers to ensure the seamless transfer of information and execution of the engagement. Collaborate with relevant stakeholders to offer travel recommendations. Serve as a travel coordinator, responsible for planning, coordinating, and executing all aspects of the executives trip with a myriad of relevant stakeholders and subject matter experts. Work with ODNI directorates, centers, and offices and IC components to compile background and briefing material. Prepare and distribute invitations, seating diagrams, guest rosters, make recommendations and purchase official gifts, and perform other administrative and protocol-related items related to official meetings and events. Manage the successful execution of large, complex, and high-level official functions, ensuring the principal, organization, and United States is well represented. Requirements Conditions of Employment Qualifications Mandatory Requirements: Basic knowledge of the IC mission, organization, roles, and responsibilities. Adaptability: Ability to seamlessly adjust to constantly shifting priorities and unexpected situations, juggle competing priorities, and seek out, through a collaborative process, innovative solutions in response to frequently changing circumstances. Business Acumen: Knowledge and full understanding of English grammar, spelling, punctuation, and executive-level correspondence. Coalition Building: Possess strong interpersonal skills and ability to build and sustain professional networks across organizational boundaries to exert influence. Critical Thinking: Strong analytical and critical thinking skills, including the ability to think strategically and identify needs, requirements, and develop recommendations. Leadership: Ability to mentor and train new officers to ensure consistent quality and control of processes and documents. Management: Excellent organizational skills with the ability to proactively manage competing priorities under strict deadlines. Self-Starter: Resourceful; able to take initiative and begin projects independently, as required. Superb Communicator: Superior communication, writing, and technical editing skills, with demonstrated success producing documents that are clear and concise for senior executives. Team Building: Ability to work independently and collaboratively as a team member in a sometimes fast-paced, high-pressure environment. Bachelors Degree. Desired Requirements: Experience supporting executives and/or senior government officials. Knowledge of the ODNI and IC mission, organization, roles, and responsibilities. Proficiency using MS Office applications (Word, Excel, PowerPoint, OneNote). Education Bachelors Degree. Additional Information Job Interview Travel: Candidates from outside the Washington, D.C., area may be selected for a telephone, teleconference, or in-person interview. Salary Determination: The ODNI uses a rank-in-person system in which rank is attached to GS employees on the basis of individual qualifications, experience, and performance. Individuals whose current GS grade is equivalent to the grade of the advertised position will retain their current grade and step. Individuals who transfer to the ODNI from a non-GS pay scale will have base pay converted to the appropriate GS grade and step as determined by the Director/ Human Resource Management. On occasional instances when a current federal civilian employee applies for an ODNI position that is a lower grade than his or her personal grade, the candidates personal grade will be downgraded to the grade of the advertised ODNI position and pay will be set at the step that is closest to but not less than the employees current annual base rate of pay, not to exceed the maximum rate (i.e., step 10) of the GS grade to which assigned. Relocation Expenses: For new ODNI employees, reimbursement for relocation is discretionary based on availability of funds. Reasonable Accommodations: The ODNI provides reasonable accommodations to qualified applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Reasonable Accommodations Officer by classified email at dnireasonableaccommodationwma@cia.ic.gov, by unclassified email at DNIDRA@dni.gov, by telephone at 703-275-3900 or by FAX at 703-275-1217. Your request for reasonable accommodation will be addressed on a case-by-case basis. PLEASE DO NOT SUBMIT YOUR APPLICATION TO THE EEOD EMAIL ADDRESS. THIS EMAIL IS FOR REASONABLE ACCOMMODATION REQUESTS ONLY. The ODNI is an equal opportunity employer and abides by applicable employment laws and regulations.