MEDICAL UNIT SPECIALIST – 60007416

MEDICAL UNIT SPECIALIST – 60007416

Date: Oct 16, 2024

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .

Requisition No: 839377

Agency: Children and Families

Working Title: MEDICAL UNIT SPECIALIST – 60007416

Pay Plan: Career Service

Position Number: 60007416

Salary: $33,760.00 – $54,092.40 Annually

Posting Closing Date: 10/23/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

The Florida Department of Children and Families (DCF) is the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders.

Northeast Florida State Hospital (NEFSH) is a 613-bed, licensed mental health treatment facility that provides person-centered services to adults suffering from severe and persistent mental illness. The hospital, located in Macclenny, was established in 1959 and is the largest state operated civil treatment facility.

NORTHEAST FLORIDA STATE HOSPITAL IS A TOBACCO FREE FACILITY.

TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.

This is a highly responsible and professional position that will serve as a Medical Unit Specialist at the Northeast Florida State Hospital. T his position will collaborate with each section within the state facilities and be required to use independent judgement, take initiative in carrying out duties and responsibilities and should be extraordinarily detail oriented.

Specific Duties and Responsibilities include:

This is a highly responsible position assisting the Primary Care Physician Services Coordinator in the management and coordination of medical appointment scheduling, follow up and data entry for specialized medical consultations, procedures and clinics of a large mental health institution. The position requires an excellent knowledge of medical terminology, computer literacy, excellent verbal and written communication skills as well as the ability to comunicate among a variety of professional staff persons.

Daily operations include working independently with staff physicians, clinic physicians, external physicians, nurses, consultants, the Hospital Attorney’s office, Transportation, and Accounting Departments to ensure timely appointment scheduling, legal status confirmations, insurance billing and responsible party confirmations, as well as appropriate transportation arrangements, timely delivery of medical reports, filing to medical charts and operational data entry related to management and functions within the MED Scheduling Office.

Coordinates admissions and discharges to and from outside facilities for specialty services in accordance with NEFSH policies and procedures.

Ensures all paperwork and orders are complete, including laboratory and x-ray results, if necessary.

Arranges appropriate transportation and ensures notifications are made accordingly.

Serves as liaison to consultant physicians and outside facilities.

Independently handles all routine matters and notifies supervisor of situations requiring immediate attention.

Arranges follow-up appointments, notifies primary care physicians of appointments and testing, and delivers consult recommendations to primary care physicians in a timely manner.

Coordinates outside medical appointments in such a manner to reduce the cost of controllable expenditures.

Maintains patient data and performs independent data analysis to validate the number of units of service as well as providing accounting relevant data for appropriate reimbursements.

Responsible for maintaining and coordinating with external consultant’s (Baptist/St. Vincent’s) mammography unit, all mammograms for NEFSH residents and employees.

Ensures all pertinent paperwork is complete and notifications are made.

Request resident mammogram reports form Baptist/St. Vincent’s, schedules follow-up diagnostic mammograms and ultrasounds, maintains tracking log of all mammograms and assists mobile imaging unit and enhances customer satisfaction by ensuring appointments are kept.

Ensures data collection of employee satisfaction with services and provides records to the Employee Relations Department as part of the hospital’s Wellness Program.

Compiles and prepares weekly and monthly summary reports of scheduled appointments and outside cost utilization, by service (i.e. surgical, orthopedic, urology) for analysis of cost efficiency.

Assist the Infection Control Department with assigned filing and data management of patient records related to appointments and procedures through NEFSH internal clinic operations (Women’s Health/Gyn, Neurology, Podiatry and Eye Clinics).

Assists and submits job orders for general maintenance and repairs of clinic equipment as assigned. Reviews requests for medical equipment for residents, such as hearing devices and orthopedic braces.

Coordinates appointments, prepares purchase requisitions and schedules follow-up appointments if necessary.

Performs other related duties as assigned.

Maintains a working knowledge of the mission, vision, values, long-term objectives, annual business objectives, organizational structure and NEFSH operating procedures to include administrative directives.

Treats customers, public and staff with courtesy, respect, dignity and presents a positive image to ensure optimum customer satisfaction.

Knowledge, Skills and Abilities required for the position:

Knowledge of record keeping procedures.

Knowledge of problem solving techniques.

Ability to plan, organize and coordinate activities.

Ability to utilize problem-solving techniques.

Ability to pay attention to details.

Ability to complete forms and reports.

Ability to communicate effectively.

Ability to establish and maintain effective working relationships with others.

Minimum Qualifications:

Four years of clerical or hospital experience.

College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience.

Benefits of Working for the State of Florida:

Health insurance

Life insurance; $25,000 policy is free plus option to purchase additional life insurance

Dental, vision and supplemental insurance

Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com );

Nine paid holidays and one Personal Holiday each year;

Flexible Spending Accounts;

Opportunities for career advancement

Tuition waiver for public college courses

For a more complete list of benefits, visit www.mybenefits.myflorida.com .

DCF EMPLOYMENT DISCLOSURES

US CITIZEN REQUIREMENT Only US citizens and lawfully authorized alien workers will be hired.

SELECTIVE SERVICE SYSTEM REGISTRATION All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS). Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: http://www.sss.gov .

RETIREE NOTICE If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you required to repay all benefits received depending upon the date of your retirement.

BACKGROUND SCREENING It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Location:

MACCLENNY, FL, US, 32063

Nearest Major Market:Jacksonville