Administrative Assistant

Administrative Assistant

Job Tracking ID: 512690-887443

Job Location: Miami, FL

Job Type: Full-Time/Regular

Date Updated: October 16, 2024

Years of Experience: Not Applicable

Starting Date: ASAP

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Job Description:

Cayuga Centers is hiring immediately for an ADMINISTRATIVE ASSISTANT

Earn $22.00/hour

Location: Miami, FL

Join our team and make a difference in the lives of children, youth, and families in our community!

About Cayuga Centers

Cayuga Centers is an accredited non-profit, human services agency dedicated to family support and preservation, trauma-informed care, and serving vulnerable populations with the most unique needs. Founded in 1852 in Auburn, NY, we have a long history of delivering high-quality and innovative services to individuals, children, youth and families. We have 22 offices across 8 states and serve over 16,000 individuals and families annually. Join us!

At Cayuga Centers, we embrace Diversity, Equity, Inclusion, and Belonging (DEIB). We do this by taking a firm stance against hatred, inequality, bias, and injustice. We do this by providing our staff with the training, coaching, and resources necessary to grow and serve with cultural humility, acceptance, and understanding. We are responsive to the diverse needs of those we serve and staff, and are committed to ensuring that everyone feels respected, valued, and a sense of belonging.

Cayuga Centers is an equal opportunity employer and does not discriminate against any employee, prospective employee, or applicant based on race, color, creed, hair style/texture, religion, national origin, citizenship status, sex, gender identity, gender expression, sexual orientation, age, disability, military or veteran status, genetic information, or any other classification protected by applicable federal, state, and/or local laws.

About the Program and Position:

This position will support our All Aboard Family Literacy and All Aboard After School programs as well as the South Florida Offices. These programs serve children from low-income and high-risk neighborhoods and support their social, emotional and educational needs and interests. This position will help program staff in a variety of needs, including connecting with families and community stakeholders, assisting with documentation and reporting for funders and overall program operations. The Administrative Assistant will also help in the coordination and functioning of agency administration & Southern Florida Offices and provide administrative support to agency program directors and supervisory staff. This position will work closely with the Program Director in coordinating and staffing the All Aboard Afterschool Program.

How you get to use your skills…

Audit and complete as needed client documentation as needed of all out of home care client records and other agency program records.

Ensure accurate recordkeeping by aiding the intake and discharge program paperwork and logs.

Provide clerical support such as faxing, mailing, copying and filing documents.

Manage, receive, distribute, and send packages.

Purchase and maintain inventory of office supplies.

Maintain a contact system for clients and customers.

Assist in meeting planning by setting up and breaking down spaces and managing food and necessary logistics.

Prepare the agenda and collect materials for meetings, and conferences; take minutes and keep records of proceedings as needed.

Make travel arrangements; prepare itineraries; prepare, compile, and maintain travel vouchers and records.

Administer and maintain property leases.

Coordinate schedules among team members.

Provide clerical support using Microsoft Office and Google Workspace

Schedule: Non-Exempt

Regular hours entail 9:00 am-5:00 pm, Monday – Friday

Must be flexible to meet program needs

Experience and Skills:

High School Diploma – required.

Strong administrative experience is required.

Bi-lingual (Spanish/English) required.

Excellent organization skills and ability to manage multiple tasks within a fast-paced and changing environment

Ability to work effectively in a team context and must be able to complete tasks independently.

Strong skills in Microsoft Office and Google Workspace

Excellent communication and proven human relations and customer service skills.

Ability to handle confidential material in a responsible manner.

Valid FL Driver’s License.

Physical Requirements:

Word processing: Including responding to e-mails, composing letters, completing computerized documentation, and transcribing minutes for meetings: This involves sitting at a computer for a minimum of 5 hours and could be up to 7 hours a day depending on program needs.

May be required to stoop, kneel, crouch, or crawl

Completing paperwork – such as copying, stapling

Answering phones, processing mail, filing, lifting packages

Ability to travel to all program sites

Benefits

80 Hours Paid Vacation

10 Holidays, 3 Personal Days, plus Paid Sick Time

Medical Appointment Time each pay period

Medical, dental, and vision insurance

Pet and Legal Insurance

Employee Assistance Program

FSA, Transit, and Parking savings accounts

Supplemental life insurance, critical illness, enhanced short-term disability benefits

401(k) match up to 6%

Corporate Discounts Program

Sick Leave Pool

Identity Protection

Why Cayuga Centers?

Certified Great Place to Work ®

Workplace Wellness Award Finalist

COA Accredited

Implement best practices and evidence-based interventions

Committed to employee professional development and advancement

We embrace change, innovation, and opportunities

Our diverse workforce acts and leads with human sensitivity and respect

Large and growing national footprint