Project Manager Assistant II

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

At Thermo Fisher Scientific, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life – enabling our customers to make the world healthier, cleaner and safer. We provide our teams with the resources needed to achieve individual career goals while taking science a step beyond through research, development and delivery of life-changing therapies. With clinical trials conducted in 100 countries and ongoing development of novel frameworks for clinical research through our PPD clinical research portfolio, our work spans laboratory, digital and decentralized clinical trial services. Your determination to deliver quality and accuracy will improve health outcomes that people and communities depend on – now and in the future.

Location/Division Specific Information

Our PPD® Laboratory Services team has a direct impact on improving patient health through the expertise of scientists, industry thought-leaders and therapeutic experts. As the world leader in serving science, our laboratory professionals bring their commitment to accuracy and quality to deliver groundbreaking innovations.

Discover Impactful Work:

Provides administrative and technical support to the Central Lab Project Team including planning, organizing and coordinating responsibilities of project administration. Maintains procedures, guidelines and documentation. Maintains project records and ensures that all regulatory documents are correct, processed and approved. Completes data entry and maintenance of data base repositories. Assists in preparing reports and data collection for analysis. Supports quality review and audit readiness.

A day in the Life:

Assists with review, coordination and compilation of files and other materials. Distributes project documents and supplies.

Processes and tracks local regulatory, study specific or department documents.

Performs file review. Organizes and maintains correspondence files and other departmental records. Analyzes and reconciles project documents, metrics and findings reports within specified timelines.

Assists with clarification and resolution of findings related to documentation.

May assist with translation materials and translation QC upon request.

Composes, copies and distributes communications, reports, documents and forms. Performs mass mailings and communications.

Maintains vendor trackers.

Provides accesses to company, client and vendor systems.

Processes local payments (translations, EC/IEC, other local vendors, etc.)

Assists on project management ad-hoc activities, producing reports or on study plan edition.

Coordinates team conference calls and completes and distributes meeting minutes from internal/client/vendor meetings as applicable.

Maintains a working knowledge of applicable GCPs, organization and client SOPs and/or protocol-related specifics through professional career development to ensure continued compliance.

Serves as a resource to the project team

Keys to Success:

Education

High / Secondary school diploma or equivalent and relevant formal academic / vocational qualification

Technical positions may require a certificate

Experience

Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to at least 2 years).

In some cases an equivalency, consisting of a combination of appropriate education, training and/or directly related experience, will be considered sufficient for an individual to meet the requirements of the role.

Knowledge, Skills, Abilities

Self-motivated, positive attitude with effective oral and written communication and interpersonal skills

Ability to work in a team or independently as required

Good organizational skills and strong attention to detail, with demonstrated ability to handle multiple tasks efficiently and effectively

Ability to effectively analyze and update project-specific data/systems to ensure accuracy and efficiency

Strong flexibility and adaptability to reprioritize workload and provide efficient support to meet changing project timelines

Strong customer focus

Ability to attain and maintain a good working knowledge of applicable regulations and procedural documents for all non-clinical/clinical aspects of project implementation, execution and closeout

Good English language and grammar skills

Good computer skills, proficient in MS Office, ability to obtain knowledge and master all database systems and modern technology

Good critical thinking skills, including but not limited to critical mindset, in-depth investigation for appropriate root cause analysis and problem solving

Skills to work under constant pressure to meet project/client deliverables and timelines

Ability to successfully complete required training program(s) as applicable

Work Environment

Thermo Fisher Scientific values the health and wellbeing of our employees. We support and encourage individuals to create a healthy and balanced environment where they can thrive. Below is listed the working environment/requirements for this role:

Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner.

Able to work upright and stationary for typical working hours.

Ability to use and learn standard office equipment and technology with proficiency.

Able to perform successfully under pressure while prioritizing and handling multiple projects or activities.

May require travel. (Recruiter will provide more details.)

Benefits

We offer competitive remuneration, annual incentive plan bonus, healthcare, and a range of employee benefits. Thermo Fisher Scientific offers employment with an innovative, forward-thinking organization, and outstanding career and development prospects. We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation!

Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000 colleagues, we share a common set of values – Integrity, Intensity, Innovation and Involvement – working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory with PPD, part of Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued.

Apply today! http://jobs.thermofisher.com

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

Accessibility/Disability Access

Job Seekers with a Disability: Thermo Fisher Scientific offers accessibility service for job seekers requiring accommodations in the job application process. For example, this may include individuals requiring assistance because of hearing, vision, mobility, or cognitive impairments. If you are a job seeker with a disability, or assisting a person with a disability, and require accessibility assistance or an accommodation to apply for one of our jobs, please submit a request by telephone at 1-855-471-2255. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This telephone line is reserved solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes, such as not being able to get into the career website, following up on an application, or other non-disability related technical issues will not receive a response.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.