Records Management Document Control (RMDC) Clerk 03628 NWD

Location: Piketon, Ohio

Title: Records Management Document Control (RMDC) Clerk

Schedule (FT/PT): Regular Full Time

Travel Required: No

Clearance: Ability to Obtain

North Wind Dynamics, LLC is an Alaska Native-owned Small Disadvantaged Business, specializing in infrastructure support services and facilities maintenance, base operating services, waste management, radiological services, security control, force protection, environmental services, janitorial services, professional, administrative, and management services.

POSITION PURPOSE:

The RMDC Clerk collects, maintains, and distributes all records and documents as required. Maintains a comprehensive filing system and computer database for all documents to be retained in the records management center. Conducts the operation of the records management center to ensure that all users have the latest revision of appropriate documentation in a timely manner. Demonstrates a personal commitment to safety and quality.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Processes Active Records, which includes determining and stamping records with the appropriate markings, checking for accuracy and completeness, attributing in Documentum for tracking purposes, labeling, and filing.

Processes Inactive Records, which includes determining and stamping records with the appropriate markings, checking for accuracy and completeness, sorting, indexing, attributing in Documentum for tracking purposes, labeling, and filing.

Assigns document numbers for DOE and North Wind Dynamics, LLC (NWD) documents.

Creates document covers and spines (includes verification of classification and Classification Officers signature).

Responds to customer requests for documents (includes researching, retrieving, providing copy of document either with hard copy or electronic copy, and verification of classification with the stamping of appropriate markings on the document); Records Manager may have to be consulted for requestors 8 need-to-know” and to request records from USEC.

Maintains Controlled Documents and Controlled Distribution of specific documents (includes creating or updating the Table of Contents and Distribution List, copying, verifying classification, updating existing RMDC and DOE Controlled Document, performing distribution of the Controlled Document to appropriate Controlled Copy Holders from the Distribution List, and periodically assessing the Controlled Copy Holders Table of Contents and document).

Scans documents upon request from NWD or DOE (creating PDF or Word documents).

Determines and assigns, as directed, the correct Document Management System (OMS) File Guide Tracking Number of Active Records for records categorization, tracking, filing, and disposition.

Assists the Records Manager with the disposition of records, including disposal of records or shipping records to the appropriate Federal Records Center.

Provides input for the development of departmental procedures as needed.

Energy Employee Occupational Illness Compensation Program/Freedom of Information Act (EEOICPA/FOIA)

Administrative record coordinator.

Collects documents and maintains indexes to support the Administrative Record/Information Repository of the Environmental Information Center.

Retrieves and delivers external mail.

Sorts internal and external mail for distribution.

Uses postage meter to affix appropriate postage to all external mail. Tracks postage utilization by other contractors for billing purposes.

Maintains a safe working environment. Demonstrates awareness and implementation of applicable environmental, safety, and health (ES&H) requirements while also alerting co-workers of such requirements as needed.

Demonstrates the ability to get along with co-workers, customers and visitors.

Demonstrates a personal commitment to safety and quality.

Performs other duties as assigned.

ADDITIONAL DUTIES AND RESPONSIBILITIES:

Safety Responsibilities:

Keep work area in order and free of hazards. Perform work within the controls identified and stop work when an unsafe work condition exists. Participate in safety programs and initiatives. Report all injuries. Participate in work planning so that hazards are identified, and appropriate corrective actions are taken.

MINIMUM QUALIFICATIONS:

Education and Experience:

Position requires high school diploma or equivalent plus at least three years of related work experience.

Skills and Abilities:

Language Skills

Ability to read and interpret documents such as operating and maintenance instruction and procedure manuals.

Ability to write routine and non-routine reports and correspondence.

Ability to speak effectively before groups of customers or employees.

Mathematics Skills

Ability to make mathematical calculations with reasonable speed and accuracy.

Reasoning Ability

Ability to define problems, collect data, establish facts and draw valid conclusions.

Ability to interpret a variety of instructions and deal with abstract and concrete variables.

Other Skills/Abilities

Typing skills and the ability to operate an office copier, fax, telephone, and computer are required.

Requires proficiency with Microsoft Office applications and a working knowledge of Adobe Acrobat, including the creation and modification of PDF documents.

Must be able to obtain and maintain a DOE “Q” clearance.

PREFERRED QUALIFICATIONS:

Associates degree preferred.

Experience with document control and tracking systems, issuing transmittals and delinquency notices, issuance of document identification numbers, document cover creation, and the shipment of records to a federal records center preferred.

The ability to use Documentum or equivalent document management system will be considered a plus.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is required to sit for part of the day. The employee is frequently required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl; and drive.

The employee must be able to lift and/or move up to 25-30 pounds on a regular basis and occasionally lift and/or move up to 50 pounds.

Specific vision abilities required by this job include close vision, depth perception and the ability to adjust focus.

WORKING ENVIRONMENT:

Works in typical office environment. The noise level in the work environment is usually quiet.

North Wind offers a competitive pay and benefits package to include health, life, and disability insurance benefits, 401(k) with company match, generous paid leave and tuition reimbursement for eligible employees. As a company, we are committed to employee wellness, professional development, and work-life balance. We value safety, reliability, and commitment to our people! For more information about our benefits or hiring philosophy, visit the North Wind Career Opportunities Page.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case-by-case basis. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact our Helpline 1.208.528.8718 or use the Request for Reasonable Accommodation (https://northwindgrp.com/careers/request-for-reasonable-accommodation-confidential/) form to get assistance.

North Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.

Proof of citizenship will be required as a condition of employment.

Candidates may be required to obtain and hold a Secret or Higher US Government Clearance.