Executive Director Business Operations

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Posting Details

Posting Detail Information

Posting Number S02812

Position Title Executive Director Business Operations

Internal Position Title Executive Director

Department Business Operations

Position Type Staff

Job Family Administrative

Job Summary

The Executive Director Business Operations is the lead administrator at the College of Lake County overseeing cost centers including but not limited to facilities, capital, construction, sustainability and auxiliary services management. Reporting to the Vice President for Business Services and Finance CFO , the Executive Director provides leadership to the institutional processes associated with the overall planning, funding, design, construction, operation and maintenance of an expanding portfolio of college facilities, in support of the College’s mission and strategic plan. The Executive Director is responsible for overall administration of the college’s property and land assets, facilities strategic planning, campus master plan, capital planning, facility design, facilities maintenance and operations, sustainability and energy management, motor pool, capital and construction project management and continuous improvement of facilities. The Executive Director provides direction to facilities operations, and auxiliary operations, including long-term planning and fiscal management.

The Executive Director works cooperatively and collaboratively with various College units, divisions and departments, the College Leadership Team, students, faculty and staff. This position requires high level business acumen, collaborative leadership, and organizational and communications skills.

Required Qualification(s)

1. A bachelor’s degree from an accredited higher education institution with a major in architecture, construction management, engineering, planning, business or a related field

2. A minimum of ten (10) years of professional experience in facilities management, business operations or a field directly related to this position

3. A minimum of five (5) years of recent supervisory experience

4. A recognized certification or license as an Architect or Professional Engineer or Project Management Professional ( PMP ) Certification.

5. Knowledge of Computer Aided Design (AutoCad 2020)

6. Demonstrated ability to read blueprints (Civil, Structural, Architectural, Mechanical, Electrical, Plumbing, Life Safety, Landscape, etc.)

7. Demonstrated ability to successfully manage multi-million dollar operating and capital budgets

8. Demonstrated excellent organizational and project management skills and the ability to manage multiple priorities.

9. Possess strong critical thinking, analytical and problem-solving skills and acumen.

10. Demonstrated abilities as an effective and exceptionally skilled communicator, specifically as it relates to verbal, written communication, and active listening.

11. Demonstrated strong personal integrity, ability to form effective partnerships, ability to collaborate with others and work in a team environment consistent with the College of Lake County values.

12. Demonstrated success using inquiry and evidence to inform decision-making, short- and long-term planning.

13. Proven commitment to diversity, equity and inclusion proactively demonstrated through the ability to work effectively and collaboratively with persons of diverse cultures, language groups, identities and abilities; demonstrate sensitivity to and ability to work with the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students, faculty, and staff; establish and maintain effective working relationships with those contacted in the course of work.

Desired Qualification(s)

1. Recent professional experience working in the public sector

2. Experience working for a post-secondary education institution

3. Master’s degree in Architecture, Engineering, Planning, or Construction Management

4. Knowledge of Illinois Compiled Statutes and Community College Act related to procurement and construction.

5. Knowledge of building codes. ( IBC , NFPA , ADA , IECC , Illinois Plumbing Code).

6. Knowledge of AIA Contracts.

7. Professional Certification in Project Management

8. Bilingual Spanish and English

Posting Date 09/12/2024

Closing Date 10/20/2024

Expected Start Date

Special Instructions Summary

Pay Rate $142,800-$157,500

Full-Time/Part-Time Full-Time

Location Grayslake

Total Hours per week 40.00

Work Schedule

Monday through Friday and weekend and evening hours are required.

Interview Process Requirements None

EEO Statement

The College of Lake County is an equal opportunity employer and has a strong commitment to diversity. In that spirit, it seeks a broad spectrum of candidates including minorities, women and people with disabilities.

Summary of Essential Functions

Strategic Leadership and Personnel Management – 60%

1. Provide values driven leadership to build and contribute to high-performing teams that provide excellence in customer service through innovative, creative and collaborative practices to all units and campuses within the College, as well as the external community.

2. Develop criteria for setting and evaluating departmental and individual employee objectives that reflect their contributions to the efficient functioning of the department.

3. Manage and develop facilities professionals, promoting continuous improvement and training.

4. Lead with transparency, openness, active listening and application of equity, diversity and inclusion to foster employee retention, a high performing team and exemplary customer service to internal and external stakeholders.

5. Engage with a broad spectrum of individuals, fostering trust and building consensus among stakeholders.

6. Foster a culture of quality customer service, innovation, and environmental sustainability.

7. Collaborate with various departments and external partners to meet broader institutional objectives.

8. Effectively communicate with all levels of the university community, including senior administration.

9. Provide leadership for facilities, auxiliary and business operations, maintaining best practices and high levels of customer service

10. Engage with community and governmental agencies, representing the institution externally.

Planning, Operations and Financial Management-30%

1. Develop and implement short- and long-term plans for managing facilities, focusing on capital renewal, operational efficiency, and environmental initiatives.

2. Establish and monitor interdepartmental and cross-departmental/unit standard processes, workflow and meeting structures to ensure effective, efficient and high-quality outcomes.

3. Manage daily operations encompassing campus physical plants, maintenance, non-capital construction, custodial services, fleet management, grounds, and renovation projects to align with institutional goals.

4. Oversee departmental budgets, ensuring fiscal responsibility.

5. Ensure compliance with all local, state, and federal regulations related to building codes, environmental standards, and safety regulations.

6. Maintain high standards of campus and emergency preparedness safety.

7. Utilize advanced technology systems for efficient operations and management of facilities assets.

8. Implement and oversee building management and automation systems.

9. Lead projects, ensuring adherence to quality and performance standards.

10. Evaluate and manage contracts with external contractors and service providers.

11. Champion sustainability and energy efficiency initiatives across campus facilities.

Other -10%

1. Participate on strategic and/or cross-functional teams and committees in support of division goals and alignment with college priorities.

2. Participate in professional associations/organizations and educational activities that enhance subject matter expertise and leadership competencies, knowledge, understanding and interpersonal skills. Remain knowledgeable of current state and federal laws pertaining to the businesses managed and best practices in the fields of appointment ensuring the College’s policies, procedures, practices and programs conform to the laws and regulations and align with the mission, vision and values of the strategic goals of the College.

3. Perform any and all duties assigned that support the mission, vision and values and strategic initiatives of the College and goals of the departments, division and unit.

Posting Specific Questions – supplemental questions

Required fields are indicated with an asterisk ().

Do you have a bachelor’s degree or higher from an accredited higher education institution with a major in architecture, construction management, engineering, planning, business or a related field?

Yes

No

Do you have a minimum of ten (10) years of professional experience in facilities management, business operations or a field directly related to this position?

Yes

No

Do you have a minimum of five (5) years of recent supervisory experience?

Yes

No

Do you have a recognized certification or license as an Architect or Professional Engineer or Project Management Professional (PMP) Certification?

Yes

No

Do you have knowledge of Computer Aided Design (AutoCad 2020)?

Yes

No

Do you have recent professional experience working in the public sector?

Yes

No

Do you have knowledge of Illinois Compiled Statutes and Community College Act related to procurement and construction?

Yes

No

Do you have knowledge of building codes (IBC, NFPA, ADA, IECC, Illinois Plumbing Code)?

Yes

No

Do you have a Project Management Professional (PMP)® Certification?

Yes

No

Do you have an American Institute of Architects (AIA) contract knowledge?

Yes

No

Are you bilingual in Spanish and English?

Yes

No

Applicant Documents

Required Documents

Resume

Cover Letter

Optional Documents

Unofficial Transcript 1

Other Document