File Clerk

Summary The purpose of this position is to perform work related to the acquisition of program information to support the technical activities of document scanning, file room and medical record activities. The incumbent performs filing/retrieval and clerical duties associated with retention, maintenance, disposition, guardianship, and control of administrative and medical records in both terminal digital and alphabetical file systems. Responsibilities The incumbent performs filing/retrieval and clerical duties associated with retention, maintenance, disposition, guardianship, and control of administrative and medical records in both terminal digital and alphabetical file systems. Performs administrative and medical document scanning in CPRS, utilizing CPRS, Imaging Capture and Imaging Display to view documents. Reviews all incoming documents for patient identification to aid in timely input of scanned documents and assures compliance with documentation requirements including complete signature. Conducts quality assurance on 100% of all documentation for readability, clarity and position. Arranges records for storage/reference, scheduled disposition, and retrieval. Assists with records retrieval for record retirement and preparation for shipment, and assist with record management program. Open and sorts incoming mail. Performs all other duties as assigned. Work Schedule: 7:30 am to 4:00 pm, Monday to Friday Virtual: This is not a virtual position. Position Description/PD#: File Clerk/PD08232A Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) – See “Additional Information” below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/18/2024. GENERAL EXPERIENCE: Applicants must have one (1) year of General Experience. Progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.OR EDUCATION: Two years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university. (TRANSCRIPTS REQUIRED)OR COMBINATION: Equivalent combinations of experience and education are qualifying for this position. (TRANSCRIPTS REQUIRED) You will be rated on the following Competencies for this position: Computer Skills Customer Service (Clerical/Technical) Quality Assurance Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work with computers is mainly sedentary in the office environment. Paper records retrieval, filing, and management involve standing, bending, reaching, lifting, stooping, pull and other physical exertion. Some work requires packing boxes (whose weight will typically exceed 20 pounds) and other wise preparing records for shipment. For more information on these qualification standards, please visit the United States Office of Personnel Managements website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicants criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.