Administrative Assistant (OP)

Description

PURPOSE STATEMENT:

Provide administrative support to facility management to ensure efficient operation of the facility. This includes pre-authorizations, insurance billing, collect co-insurance, financial counseling, scheduling.

ESSENTIAL FUNCTIONS:

Support managers and employees through a variety of tasks related to organization and communication.

Responsible for confidential and time sensitive material.

Familiar with a variety of the fields concepts, practices and procedures.

Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner.

Attend meetings and take accurate minutes.

May responsible for accurate and timely physician credentialing.

May direct and lead the work of others.

May manage and coordinate administrative programs and office activities.

Create spreadsheets, manage databases and prepare presentations, reports and documents as needed.

Answer telephones and take messages or transfer calls.

May cover the reception desk when required.

Calendar management, schedule appointments, update calendars and arrange staff meetings

OTHER FUNCTIONS:

Perform other functions and tasks as assigned.

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

High school diploma or equivalent required.

Associate’s degree preferred.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

Not Applicable

Qualifications

Skills

Required

Problem Solving: Novice

Oral Communication: Novice

Customer Focus: Novice

Communication: Novice

Attention to Detail: Novice

Behaviors

Required

Team Player: Works well as a member of a group

Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations

Required

Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals

Goal Completion: Inspired to perform well by the completion of tasks

Self-Starter: Inspired to perform without outside help

Education

Required

High School/GED or better

Preferred

Associates or better