Executive Assistant, Academic Affairs

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rJohnson County Community College

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rPosition, Department: Executive Assistant, Academic Affairs,
Academic Affairs

Type of Position: Full-time Hourly, Non-Exempt

Work Schedule, Hours per week: M-F, 8a-5p, 40 hours per week

Pay Range: $22.65 – $29.31 and determined based on relevant years
of work experience.

Benefits Category: [Full-time
Benefits](https://apptrkr.com/getredirect.php?id=5717745&targetURL=https://www.jccc.edu/about/leadership-governance/administration/human-resources/employee-benefits-leaves/)

Position Summary: Responsible for delivering executive support to
Johnson County Community Colleges (JCCCs) Vice President of Academic
Affairs (VPAA)/Chief Academic Officer (CAO). Coordinate, prepare, and
distribute reports, communications, agendas, reference materials, and
minutes for the VPAA with regard to college-wide and Academic Affairs
committees.

Required Qualifications:

– Career-level professional within field.
– Considered highly skilled and proficient in discipline.
– Conducts complex, important work under minimal supervision and with
wide latitude for independent judgment.
– Requires a bachelors degree and 6 years of relevant experience or
High School diploma with 10 years of relevant experience.

To be considered for this position we will require an application,
resume, and cover letter.

Unofficial transcripts are required for all Adjunct faculty and
Faculty positions.

– Assess, prioritize, address, and fulfill internal and external
requests for project coordination and management as assigned by the
VPAA/CAO.
– Coordinate, prepare, and distribute reports, communications,
agendas, reference materials, and minutes for the VPAA with regard
to college-wide and Academic Affairs committees, councils, and
taskforces. Coordinate closely with the EVP, VPAA, the Presidents
Office, Trustees, and other senior leaders. Provide accurate and
complete information and updates to all stakeholders regarding
various projects and initiatives.
– Manage the VPAA/CAO budget, including developing, entering,
monitoring, and reconciling various details.
– Provide leadership, guidance, training, and assistance for all
Administrative Assistants throughout the Academic Branch, acting as
a final check for all operational issues when questions arise.
Recommend processes, procedures, guidelines, and workflows while
implementing changes that have been coordinated with other campus
areas. – (Essential)
– Develop and distribute accurate and timely reports, agendas,
materials, and meeting minutes. Research, compile, and maintain
records and information.
– Handle operational duties to allow the VPAA/CAO to focus on
higher-level strategic tasks. Facilitate effective and efficient
operations across the department by managing administrative aspects
of the day-to-day activities, including composing correspondence,
scheduling meetings, editing, and proofreading documents, managing
expenses, and handling inquiries. Arrange travel plans, itineraries,
and agendas as needed.
– Manage a wide variety of projects and activities at the request of
the VPAA/CAO by:
– prioritizing, organizing, and executing work,
– conducting research,
– tracking progress to completion,
– facilitating communications,
– and archiving documents as needed, including those of a sensitive or
confidential nature.
– Greet faculty, staff, students, or other visitors to the Office of
the VPAA/CAO in a welcoming and responsive manner.
– Coordinate schedules and events for the VPAA/CAO with internal and
external constituents. Oversee the VPAAs complex schedules,
ensuring they are followed and respected. Resolve overlapping
commitments and protect time for shifting priorities.
– Provide a bridge for smooth communication between the VPAA/CAOs
office and other internal departments, demonstrating leadership to
maintain credibility, trust, and support. Display initiative,
discretion, and a high level of independent judgment at all times.
– Work closely and effectively with the VPAA/CAO to keep them informed
of upcoming commitments and responsibilities, following up
appropriately as necessary. Act as a “barometer”, having a sense
of issues taking place around JCCC.
– Maintain extensive knowledge of the VPAA/CAOs roles,
responsibilities, and daily operations. Uphold extensive knowledge
of JCCC policies and procedures related to the VPAA/CAOs Office,
as well as the Presidents Office, Board of Trustees, and other
senior leaders. Assist the VPAA/CAO in the interpretation and
application of JCCC policies, practices, and procedures.

Duties and responsibilities, as required by business necessity, may be
added, deleted or changed at any time at the discretion of management,
formally or informally, either verbally or in writing. Scheduling, shift
assignments and work location may be changed at any time, as requir