Administrative Specialist – TS/SCI w/Polygraph

Req ID: RQ188526

Type of Requisition: Regular

Clearance Level Must Be Able to Obtain: Top Secret SCI Polygraph

Public Trust/Other Required: None

Job Family: Highly Compensated Administrative Services

Skills:

Calendar Management,Communication,Microsoft Office,Office Administration,Travel Planning

Experience:

4 years of related experience

US Citizenship Required:

Yes

Job Description:

Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant IV and make an impact on our customer. While you help us advance the mission, we’ll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT IV WILL MAKE AN IMPACT:

Working in a discreet environment handling sensitive and personal information daily

Completing transactional duties with special attention to detail, being organized, and multi-tasking

Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email

Handling and receiving incoming and outgoing correspondence

As an Administrative Assistant IV, your day-to-day responsibilities will include:

The Administrative Assistant (AA) Level IV will be part of the divisions front office team comprised of 10 officers but will also support the entire division

The Team is looking for an energetic, customer service, detail oriented individual to support the training center. The AA will interact with all levels within the division to include some external customers including IC organizations and industry partners

The AA will be expected to work independently on tasks assigned by three principals (Chief and two Deputy Chiefs) and Chief of Staff

This will include, but not limited to, email and calendar management, maintain and update records, check in/ out process, track and manage all administrative needs of the office, T&A timekeeper, and act as the office manager

The AA will be the conduit to division support to ensure that all support needs are met (i.e. facility, logistical, and budgetary requirements) for the office

The AA will be expected to order supplies and track inventory for the front office

The AA contractor will need to work with the appropriate offices/POCs for maintenance requests

Strong customer service and communication, both verbal and written, are required

The AA should have intermediate to advanced knowledge with Microsoft Office suite (Word), and Outlook

Prior Government experience is highly desirable as familiarity with Sponsor systems and processes is desired

A minimum of 12 months experience as an AA Level IV is preferred

The office will provide training on unfamiliar Sponsor systems if required

The AA Contractor is expected to be the point of contact for the office and relay any messages or disseminate any concerns based on define priorities set by the three principals and Chief of Staff

Will maintain an awareness of internal structural levels and hierarchy within the organization in order to determine proper protocol and priorities

Greets visitors at all levels for the three principals and escorts visitors as needed

Provide read ahead material and read books for VIP visits, Executive level meetings, promotion panels, and other relevant meetings

The AA Contractor will be responsible for passing clearances for occasional VIP visitors

The AA Contractor shall be able to distill the purpose, importance, and audience of all correspondence, E-mails, etc. for the three principals

Ability to glean any important nuances or sensitive topics and highlight them for Principals attention

Also, follow-up with any actions to ensure they are completed within/by deadline

The AA will be responsible for the collection of weekly highlights to provide to the Front Office to include collection of information from multiple divisions, compiling and formatting information, and submission to Front Office

The AA Contractor will be responsible for three executive officers schedules, which requires close coordination

The AA Level IV will need to make critical, and at times, last minute changes to resolve schedule conflicts and ensure that all parties involved are updated

Must be cognitive of the criticality, sensitivity, and confidentiality of the issues they are made aware of during daily interactions and resolve conflicts with discretion, forethought and tactfulness

The AA Contractor will be responsible for answering the phone, handling any walk-in traffic, and general queries by employees. Will ensure all communications with principals and customers is in a professional mauner and courteous

The AA Contractor will intercept/redirect/review incoming E-mails, documents, cable traffic, and any other correspondence addressed to three principals for their action/attention

AA Contractor will be responsible for principals travel arrangements, concurrence request, visas, and accountings

WHAT YOULL NEED TO SUCCEED:

The position requires an active TS/SCI with Polygraph clearance

High School Diploma and seven (7) years of relevant experience or equivalent combination of education and experience

Core hours are 9:00am-3:00pm

Proficient Word, Excel, Outlook, PowerPoint

Able to perform duties with minimal supervision and some team interaction

This position is on customer site

GDIT IS YOUR PLACE:

401K with company match

Comprehensive health and wellness packages

Internal mobility team dedicated to helping you own your career

Professional growth opportunities including paid education and certifications

Cutting-edge technology you can learn from

Rest and recharge with paid vacation and holidays

#OpportunityOwned #GDITCareers #WeAreGDIT #CompanyWithASoul #EAPolyReferrals2023 #AdminPoly2023 #IntelAdminJobs #Jet

The likely salary range for this position is $132,964 – $152,909. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation’s most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.