Legal Executive Assistant

AdventHealth Corporate

All the benefits and perks you need for you and your family:

· Benefits from Day One

· Career Development

· Whole Person Wellbeing Resources

· Mental Health Resources and Support

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Shift : Full-time, Monday-Friday

Job Location : Working 5 days/week in office

The role you’ll contribute:

The Executive Assistant provides the support necessary for the executive staff to meet the day-to-day functions of the department. The handling of confidential information is part of daily responsibilities. The executive assistant enhances executives effectiveness by providing executive support; appointment scheduling; document preparation and distribution; travel planning and communication with leadership, outside callers and visitors; and special projects as assigned by leadership.

The value that you bring to the team:

·EXECUTIVE SUPPORT

· Maintains paper and electronic files of all correspondence, documents, reports, and other materials.

· Maintains and updates Outlook with current information

APPOINTMENT SCHEDULING

· Schedules and maintains executive’s calendars

· Provides necessary logistics for meetings (internal and external) such as agenda, facilities, catering, accommodations and technical equipment

· Organizes weekly/monthly conference calls for executives

DOCUMENT PREPARATION AND DISTRIBUTION

· Prepares, edits and distribute reports, agendas, letters, meeting minutes, organizational charts and other documents.

· Ensure all correspondence and documents have a professional appearance and organized in a clear, concise and professional manner with correct grammar, punctuation and spelling.

· Types a variety of legal documents and templates (at the direction and under the supervision of the CLO and/or ACLOs) using styles and formats;

· Assists with review, processing, and submission of external legal and other invoices;

TRAVEL PLANNING

· Arranges travel for assigned executives and coordinates schedule.

· Completes expense reporting accurately and timely

COMMUNICATION

· Manages difficult and demanding situations timely with tact and calmness while promoting peaceful resolutions

· Communicates with staff, leadership, outside callers and visitors.

· Clearly represents self and the organization in a professional, courteous manner.

· Directs incoming communications according to executive’s schedule and priorities

· Deals discretely and appropriately with confidential information concerning AdventHealth

The expertise and experiences you’ll need to succeed :

· Associates degree or equivalent education and/or equal experience

· 5 years minimum experience in a secretarial role

Preferred Qualifications :

· Law firm experience of 5 years of more preferred

· Corporate transactions experience

· Online expense reimbursement system such as Concur

· Demonstrates ability to adapt to new situations and responsibilities

· Demonstrates problem solving skills

· LEXIS experience

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.

Category: Administrative

Organization: AdventHealth Corporate

Schedule: Full-time

Shift: 1 – Day

Req ID: 24036913

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.