Certified Payroll Specialist

Certified Payroll Specialist | Odessa, FL

Job Description

Reporting to the HR Manager, the Certified Payroll Specialist ensures that all certified payroll and prevailing wage requirements are processed and reported in accordance with Federal, State, and local laws and in compliance with customer contracts. This position supports and backs up the payroll function.

Ensure compliance with federal, state, and local prevailing wage laws as well as with contractual obligations relating to certified payroll; including responding to auditor or compliance officer questions and document requests as necessary.

Review job startup packages for certified payroll and prevailing wage requirements. Work with project managers and customer and subcontractor compliance officers to ensure that all job and/or subcontractor startup paperwork is completed and submitted timely and accurately prior to job start date.

Coordinate and interface with both internal and external personnel as necessary to ensure an in-compliance status on all company jobs; including but not limited to customers, general contractors, subcontractors, government agencies, labor unions, etc.

Responsible for calculation of the company’s prevailing wage rates, fringe benefits and compliance with wage determination letters in a multi-location environment.

Submit and/or upload compliance documentation to Labor Compliance Programs, or other similar agency or customer specific payroll tracking systems.

Perform all payroll reporting, filing, maintenance, and/or data entry of payroll compliance related documentation.

Analyzing current certified payroll policies and procedures and recommend best practices for efficiency and accuracy. Develop and document processes.

Assist with research of federal, state, and contract specific requirements for the company for bid preparations relating to payroll, prevailing wage, living wage and other payroll law.

Manage Department of Labor and client certified payroll audits.

Perform audits of subcontractor certified payroll submissions.

Support and back-up the payroll function.

Qualifications:

Above average skills using MS Excel

A problem-solving self-starter with the ability work independently within a team of professionals.

Operate with a high degree of confidentiality.

Reliable attention to detail and complete commitment to the quality of work performed.

Excellent verbal and written communication skills.

Proactive and independent with the ability to take initiative.

Excellent time management skills with a proven ability to meet deadlines.

Willingness to work overtime as needed.

Education & Experience:

Preferably 3 years of relevant experience in multi-state, prevailing wage rate and certified payroll environment.

Bachelor’s Degree preferred, however, experience in lieu of a degree will be considered.

CPP/FPC certification or equivalent preferred

Construction or engineering industry experience a plus

Must possess a thorough knowledge of Federal (David Bacon Act) and State prevailing wage laws, calculating, validating, and reporting prevailing wage rates, fringe benefits and certified payroll hours.

Paylocity knowledge a plus

Above average skills using MS Excel

A problem-solving self-starter with the ability work independently within a team of professionals.

Operate with a high degree of confidentiality.

Reliable attention to detail and complete commitment to the quality of work performed.

Willingness to work overtime as needed.

Job Type

This is a Contract-to-Hire position with a duration of 6 Month(s).

Work Site

This is a fully on-site position in Odessa, Florida.

Work Environment

Reporting to the HR Manager

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.