Project Administrative Assistant (Electrical Construction)

Description

Job Title: Project Administrative Assistant (Electrical Construction)

Reports to: Senior Managers and Estimators

Location: Dayton, OH

FLSA Status: Full-Time / Non-Exempt

Updated: October 2024

COMPANY OVERVIEW

Chapel Electric Co., LLC (“Chapel), an EMCOR Company, is a leading electrical services company providing preconstruction, construction, and energy solutions in a variety of markets, including automotive, commercial, healthcare, education, industrial, and mission critical.

Chapel is one of six Ohio-based business units under parent company Quebe Holdings, Inc.

SUMMARY

Chapel Electric seeks a Project Administrative Assistant (Electrical Construction) to provide an effective support system for a group of senior project managers and estimators. Applicants must have exceptional communication skills, the ability to manage multiple tasks efficiently, and excellent judgment. Must be comfortable juggling tasks from the mundane to the more strategic and have the ability to work productively in a fast-paced, team-oriented environment. The candidate will primarily work in a support role and oversee many administrative tasks as needed. This role is an onsite position.

DUTIES AND RESPONSIBILITIES

Include the following. Other duties may be assigned.

Maintain logs including purchase orders, project financial updates, daily reports and submittals for multiple projects.

Support Project Management with project establishment and closeout, purchase orders, subcontracts, meeting minutes and follow up on various operational task.

Transmit all executed subcontracts and change orders, execute, file and track legal documentation for contracts, subcontracts, bid documents.

Request certificates of insurance, prequalification’s, OSHA, and safety related items from subcontractors and vendors.

Participate in design and construction coordination meetings internally and externally as needed.

Negotiate and maintain relations with vendors and subcontractors.

Escalate critical and/or sensitive issues to the Senior Project Manager / Estimating team.

Perform additional assignments as required by the operating needs of the company or as directed by senior project managers.

EDUCATION AND EXPERIENCE

High School diploma or GED required.

Knowledge of the construction industry and contract documentation.

Working knowledge of federal, state, and city regulations and guidelines.

REQUIRED ATTRIBUTES AND SKILLS

Proficient in Microsoft Office Outlook, Word and Excel applications .

Must possess excellent written and verbal communications skills.

Must demonstrate ability to lead people and get results through others.

Must demonstrate ability to effectively organize multiple projects and resource planning skills.

Must demonstrate technical skills necessary for project engineering.

Must work with minimal supervision.

Must demonstrate ability to analyze and solve problems.

Must demonstrate commitment to company values.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The employee should expect to sit for long periods in front of a computer and also travel to field locations as needed.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here (https://recruiting.ultipro.com/EMC1002EMCGI/JobBoard/cc563430-39f7-4c82-bdfe-62f295bd857a/?q=&o=postedDateDesc&w=&wc=&we=&wpst=) . Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

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