NFP Administrative Coordinator (Part-Time) – Madison County

This position pays $17-$19 per hour and will work 20 hours a week on average!

While this position is hybrid, it will provide administrative support to nursing staff in our northeast area so ideal candidates will live in or around the Madison County area for in-person meetings, events, etc. as needed.

Nurse-Family Partnership (NFP), a maternal and early childhood home visiting program, fosters long-term success for first-time moms, their babies, and society. Nurse-Family Partnerships maternal health program introduces vulnerable first-time parents to registered nurses. This program allows nurses to deliver the support first-time moms need to have a healthy pregnancy, become knowledgeable and informed parents, and provide their babies with the best possible start in life. Nurse-Family Partnership has demonstrated statistically that this research-based program significantly improves critical outcomes for at-risk women and their children who receive services in local communities. More information can be found at: [www.nursefamilypartnership.org](http://www.nursefamilypartnership.org/){rel=”noopener noreferrer” target=”blank”}.

The NFP Administrative Coordinator provides office administration assistance to the nursing teams by handling incoming calls, greeting guests, scheduling meetings, conferences, and/or other important NFP related events. The NFP Administrative Coordinator will monitor and audit reporting systems under the NFP model.

Example Duties and Activities

– Screens incoming calls/correspondence and greets guests in the front office area.

– Prepares memorandums outlining and explaining administrative procedures and policies and monitors compliance.

– Arranges programs, events, or conferences by arranging for facilities and caterers, issuing information/ invitations, coordinating speakers, and controlling event budgets.

– Conducts preparation of records such as agendas, notices, minutes, and resolutions. Takes and transcribes dictation, and composes and prepares privileged correspondence, reports, and other complex documents.

– Acts as custodian of corporate documents and records.

– Prepares a variety of reports to include weekly data and audit reports for senior management and staff, biweekly audit reports for nurses, monthly audit reports for nurses and leadership, weekly and monthly reports for referral partners, and ad hoc reports as requested. Compiles and reconciles company credit card transactions monthly. Codes and tracks expenses.

– Creates and maintains database and spreadsheet files.

– Arranges travel plans and itineraries, and compiles documents for travel-related meetings.

– Assists director and supervisors with tracking and contacting client referrals, collecting client satisfaction surveys, registering continuing education credits, and compiling monthly staff newsletter.

– Coordinates all business cards and office supplies with staff and vendors.

Required Competencies

– Degree and Credential Requirements – NONE! We value candidates who can demonstrate capability and articulate how prior experiences will help them contribute. We believe in continuous learning and professional development.

– Administrative Professional – Has worked effectively assisting executives and/or departments with administrative activities. Is adept at preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, and making travel arrangements.

– Adaptability – Adjusts priorities quickly in response to frequently changing circumstances while maintaining a positive attitude. Continually assesses tasks and responds to those requiring extra attention. Foresees and seeks to avoid crisis management.

– Communication Skills – Articulates thoughts and expresses ideas effectively using oral, written, visual and non-verbal communication skills, as well as listening skills to comprehen others needs. Delivers information in person, in writing, and in a digital world.

– Building Collaborative Relationships – Develops, maintains, and strengthens partnerships at all levels with others inside or outside the organization who can provide information, assistance, and support. Is able to receive as well as provide feedback to improve performance or processes.

– Organizational Aptitude – Plans and attends to details and pursues quality in accomplishing multiple tasks in an organized and timely fashion.

– Reasoning Ability – Ability to apply common sense to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

– Ethical – Adheres to procedures and protocol, including maintaining confidentiality in passwords, logging on and off procedures, and adherence to the NFP model and Goodwills values.

– Technical Knowledge – Has proficiency in G Suite and MS Office. Makes appropriate and timely use of office systems used in business facilities whether for the collection of messages, client information storage, or agenda scheduling. It includes the administration of systems such as customer relationship management, vendor management, storage, and voicemail systems.

Preferred Competencies

– Information Monitoring/Reporting - Collects and reviews information to manage or improve processes and/or activities. Completes all assigned reports. Reads, interprets, and follows financial reports to be able to communicate information to others and translate data to other communications.

Benefits: Goodwill offers a competitive package of benefits even for part-time employment that includes:

– Corporate wellness program that includes: an Employee Assistance Program (EAP), health coaching and wellness discounts (Weight Watchers, YMCA, etc.)

– Discount programs for phone carriers (Verizon, ATandT, etc.) and 20% discount off Goodwill retail stores immediately upon hire

– Financial education programs- credit union membership and access to online workshops

– Retirement plan with generous match %

– Daily pay options available