IPF IT Operations Coordinator

### Working/Functional Title

IPF IT Operations Coordinator

### Position Summary

The IPF IT Operations Coordinator plays a vital role in ensuring the efficient execution of operational processes. This position is responsible for overseeing on-boarding and off-boarding of staff, coordinating meetings, managing purchasing and procurement, and supporting various operational activities. The role requires strong organizational abilities, attention to detail, and the capacity to manage multiple priorities.

On-boarding/Off-boarding Coordination – 30%:

-Manage the on-boarding process for new hires, including arranging access to systems, setting up equipment, and ensuring all necessary resources are in place.

-Oversee off-boarding to ensure proper removal of access credentials and return of IT equipment.

-Act as a liaison between HR and IT teams, maintaining accurate records of employee transitions.

Meeting Coordination – 25%:

-Schedule and organize internal and external meetings, ensuring appropriate resources are available (e.g., meeting rooms, virtual setups).

-Prepare meeting agendas, circulate materials in advance, and follow up with stakeholders to ensure objectives are met.

-Manage team calendars and resolve scheduling conflicts.

Procurement and Purchasing – 20%:

-Handle procurement tasks, including soliciting quotes, managing vendor relationships, and processing purchase orders for IT equipment and office supplies.

-Ensure compliance with internal procurement guidelines and track spending against budget allocations.

-Monitor delivery of goods and services, keeping accurate records of orders and inventory.

Operational and Administrative Support – 15%:

-Provide general administrative support, including document management, email correspondence, report preparation, and travel coordination.

-Maintain filing systems and ensure that all relevant documentation is current and accessible.

-Support the IT teams in managing day-to-day operational tasks as needed.

Event and Project Support – 10%:

-Assist with planning and executing departmental events, team-building activities, and IT-specific projects.

-Coordinate logistics for training sessions and departmental initiatives, ensuring alignment with organizational objectives.

Michigan State University (MSU) is a top 100 global university located in East Lansing, three miles east of the states capitol. The MSU community includes more than 12,000 faculty, academic and support staff, as well as over 51,000 students. MSU offers an extensive benefits package to its employees including health care, prescription, and dental coverage, and a base retirement program with a University matching contribution, as well as basic life insurance. In addition, MSU offers educational benefits including a course fee courtesy program and educational assistance.

MSU Information Technology provides the primary leadership for strategic, financial, and policy initiatives affecting information technology (IT) across MSU. MSU IT offers technology resources that support MSUs mission of providing education, conducting research, and advancing engagement.

Diversity, Equity and Inclusion (DEI) are essential elements, vital to the culture MSU Information Technology endeavors to cultivate.  This includes providing opportunities and access for all people which incorporate differences of race, age, color, ethnicity, gender, sexual orientation, gender identity, gender expression, religion, national origin, migratory status, disability/abilities, political affiliation, veteran status and socioeconomic background.

### Minimum Requirements

Knowledge equivalent to that which would be acquired through the first two or three years of college, such as an Associates degree; one to three years of related and progressively more responsible or expansive