Document Control Coordinator I

Working Location: MINNESOTA, BROOKLYN PARK

Workplace Flexibility: Hybrid

For more than 100 years, Olympus has focused on making people’s lives healthier, safer and more fulfilling. ​ ​

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Every day, we live by our philosophy, True to Life, by advancing medical technologies and elevating the standard of patient care so people everywhere can fulfill their desires, dreams, and lives.

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Our five Core Values empower us to achieve Our Purpose:

Patient Focus, Integrity, Innovation, Impact and Empathy.

Learn more about Life at Olympus (https://www.olympusamerica.com/careers) .

Please note: All correspondence will be sent from our Olympus domain (@Olympus.com). If you receive correspondence from an entity other than @Olympus.com, it is likely not legitimate.

Job Description

Documentation focal point responsible for processing Engineering Change Orders and coordinate with other business functions (Mfg.Eng.R/D Eng. Supply Chain Quality etc.) and Olympus sites to ensure efficient and accurate release of product or process changes that impact the Quality Management System through change order processing.

Job Duties

Review (inspect) Change Order types (ECO/CO/DEV/IMC) for content accuracy and completeness.

Monitor and promote change management workflows.

Support all release and change activity for new and existing products plus other controlled documents.

Perform item entry into PLM & ERP systems as required (Including New Catalog & Item numbers Bills of Materials Routers Engineering Changes and Deviations).

Coordinate the disposition and inventory impact of changes with teams within site (Engineering Supply Chain Quality Finance etc.) or across Olympus to ensure accurate complete and efficient change order processing.

Communicate with others within Document Control and Olympus sites for coordination of Change Orders as required.

Communicate with Quality Management on any and all issues/problems that may have impact to Olympus manufacturing site and department goals.

Update procedure/specification type word documents as required.

Ensuring document attachment/links are present and accurate within PLM system which reflect the change in accordance with the Quality Management System.

Create maintain and control the master documentation files.

Support Engineering and general change management users by answering questions and resolving documentation issues.

Scan and file documents as required.

Monitor the status of employee training to ensure that controlled documents are only released when applicable training requirements are met.

Participate in Document Control team meetings and complete assigned action items.

Maintain acceptable standards for attendance and work overtime as needed.

All other essential duties as directed

Job Qualifications

Required:

High school diploma or equivalent is required.

Minimum of 0 to 3 years related Document Control experience in a manufacturing environment is required.

Familiar with the Engineering Release and Change Control process.

Familiar with Bills of Materials and Routers within the manufacturing environment.

General office skills (data entry scanning documents filing etc.)

Proficient User and Knowledge of Microsoft Office (Word Excel Outlook).

Basic computer skills as required to perform job duties

Preferred:

Experience in a Quality control regulated industry preferred.

Must be detail-oriented

Strong Organizational skills Quality and Customer oriented.

Must possess a high degree of personal organization and excellent communication skills both written and verbal.

Excellent interpersonal and teamwork skills

Work independently and part of a team Knowledge of ISO13485/FDA quality system regulations

Ability to work effectively on an independent basis with multiple projects simultaneously.

Ability to perform required duties with minimum supervision.

Why join Olympus?

We offer a holistic employee experience supporting personal and professional well-being through meaningful work, equitable offerings, and a connected culture.

Equitable Offerings you can count on:

Competitive salaries, annual bonus and 401(k) with company match

Comprehensive medical, dental, vision coverage effective on start date

24/7 Employee Assistance Program

Free live and on-demand Wellbeing Programs

Generous Paid Vacation and Sick Time

Paid Parental Leave and Adoption Assistance

12 Paid Holidays

On-Site Child Daycare, Café, Fitness Center

Connected Culture you can embrace:

Work-life integrated culture that supports an employee centric mindset

Offers onsite, hybrid and field work environments

Paid volunteering and charitable donation/match programs

Diversity Equity & Inclusion Initiatives including Employee Resource Groups

Dedicated Training Resources and Learning & Development Programs

Paid Educational Assistance

US Only

Center Valley, PA and Westborough, MA

Are you ready to be a part of our team?

Learn more about our benefit and incentives (https://www.olympusamerica.com/careers/benefits-perks) .

At Olympus, we are committed to Our Purpose of making people’s lives healthier, safer and more fulfilling. As a global medical technology company, we partner with healthcare professionals to provide best-in-class solutions and services for early detection, diagnosis and minimally invasive treatment, aiming to improve patient outcomes by elevating the standard of care in targeted disease states.

For more than 100 years, Olympus has pursued a goal of contributing to society by producing products designed with the purpose of delivering optimal outcomes for its customers around the world.

Headquartered in Tokyo, Japan, Olympus employs more than 31,000 employees worldwide in nearly 40 countries and regions. Olympus Corporation of the Americas, a wholly owned subsidiary of Olympus Corporation, is headquartered in Center Valley, Pennsylvania, USA, and employs more than 5,200 employees throughout locations in North and South America. For more information, visit www.olympusamerica.com .

Olympus is dedicated to building a diverse, inclusive and authentic workplace

We recognize diversity in people, views and lifestyle choices and emphasize the importance of inclusion and mutual respect. We strive to continue to foster empathy and unity in the workplace so that our employees can fully contribute and thrive.

Let’s realize your potential, together.

It is the policy of Olympus to extend equal employment and advancement opportunity to all applicants and employees without regard to race, color, national origin (including language use restrictions), citizenship status, religious creed (including dress and grooming practices), age, sex (including pregnancy, childbirth, breastfeeding, medical conditions related to pregnancy, childbirth and/or breastfeeding), gender, gender identity and expression, sexual orientation, marital status, disability (physical or mental) and/or a medical condition, genetic information, ancestry, veteran status or service in the uniformed services, and any other characteristic protected by applicable federal, state or local law.

Applicants with Disabilities:

As a Federal Contractor, Olympus is committed to ensuring our hiring process is accessible to everyone. If you need an accommodation in order to complete the application or hiring process, please contact Olympus via email at OCAAccommodations@olympus.com. If your disability impairs your ability to email, you may call our HR Compliance Manager at 1-888-Olympus (1-888-659-6787).

Posting Notes: || United States (US) || Minnesota (US-MN) || Brooklyn Park || Quality & Regulatory Affairs (QA/RA)