Administrative Assistant / Customer Service

Looking for a self-driven person, who can work independently and with a team, has a passion for improving all functions of a business.  Utilize finance, payroll, spreadsheets, and customer service experience to support the business. 

To provide financial, clerical and administrative services to ensure efficient, timely and accurate day to day transactions, as well improve and update processes.

Main Job Tasks and Responsibilities:

Spreadsheet data upkeep

Maintain expenses by collecting, calculating and entering data.

Maintains accounts payable operations by following policies and procedures; reporting needed changes.

Maintains vendor confidence and protects accounts payable operations by keeping information confidential.

Back up Customer Service – answer phones and enter data

Communicate with customers/vendors via phone, email, mail or personally

Assist with finance department in compliance with financial policies and procedures

Assist in areas of finance, Customer Service and HR departments; consisting of but not limited to; filing, accounts receivable, invoicing, inventory, answering phones, spreadsheet data

Skills and Clarifications:

QuickBooks Desktop & Microsoft Excel a must

High character and integrity

Neat, clean, detail oriented, and quality conscious

Self-motivated, initiative, meet deadlines

Excellent organizational and prioritization skills

Sincere sense of customer care

Communicate with customers & coworkers calmly and effectively in a polite & friendly manner and professionally represent the Company at all times

Other Job Specific Requirements:

Able to multi-task in fast paced and demanding environment

Able to put in the hours to get the job done

Solid understanding of accounting processes, sales, customer service (the big picture)

Strong communication, writing and computer skills; QuickBooks, Word, Excel & Outlook

Complete discretion and confidentiality

Job Experience:

Minimum of 2 years of Bookkeeping/Customer Service 

Benefits:

Paid time off

Health insurance

Dental insurance

Other types of insurance

Retirement benefits or accounts

Full Time

Salary based on job experience.  40 hours

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