Administrative Assistant – Instruction Team

Description

Position Title: Administrative Assistant – Instruction Team

Position Status : Non Exempt

Work Hours: Full-time (40 hours)

Reports To : Dean of Instruction

Location : Online Education Campus, Orchard Park, NY

Position Summary :

The primary focus of this position is to support all functions and activities of the Instruction Department.

Responsibilities :

Updating Faculty Credentialing Database

Scanning New Faculty Candidate Transcripts

Pulling resumes from UltiPro for adjunct recruiting every session

Monitor the Faculty Report email for final gradebooks, incompletes, and grade changes, and job responsibilities

Create and maintain One Note files on faculty

Collect new hire paperwork and forward on to HR

Verify faculty meeting attendance (9 a year)

Keep updated Management listing spreadsheet, emergency contact list, etc

Run seat analysis daily

Responsible for faculty pay agreements and master pay spreadsheet

Compile Student Survey data from VOVICCI database and send out to faculty

Compile validation of booklist verification every session

Send out certificates after completion of Workshops for faculty onboarding and development

Run reports from banner: Grades not processed, grades distribution report, and mythic reports

Collect and organize Student Learning Outcome Material for annual review at systems

Build from mythics every session course schedule

Reset faculty passwords in banner

Send out session communications: upload intro documents, when grades are due, etc

Create separation of employment documentation

ADA for projects and copyright research

Other duties as assigned

Competencies:

Possesses strong verbal and written communication skills

Has the ability to multi task and effectively organize while working in a fast paced working environment

Excels in working independently and in a team environment

Demonstrates the ability to make sound judgments, can identify problems and solutions and is flexible to changing processes

Has the ability to learn and use new and existing technology including SCT Banner data entry and updates, import and analyze data with Microsoft Excel and mail merge and correspondence with Microsoft Word.

Qualifications :

Minimum of 2-3 years office experience (Experience in higher education a plus)

Familiar with Microsoft Office products.

Eligible to work in the US

Physical Demands and Work Environment :

Position requires standing or sitting in a stationary position as well as the occasional need to lift, carry, push, and/or move objects up to 10 pounds.

Position also requires the use of computer technology/equipment.

Position requires the ability to hear conversations and receive information in person and over the telephone.

Position requires the ability to convey detailed and important instructions or ideas accurately, loudly, or quickly.

Background Check or Licensing Requirements :

This position requires the successful completion of a criminal background check.

SALARY:

$38,000 ($18.27 per hour)

This position is eligible for overtime.

Please note that the compensation information is a good faith estimate of the base pay for this position. Information about the total compensation package for this position will be provided during the interview process.

All qualified applicants will receive consideration for employment without regard to age, race, ethnicity, national origin, color, religion, disability, marital status, veteran status, sex/gender (including pregnancy or pregnancy related conditions), sexual orientation, gender identity (including transgender status) or any other legally protected characteristics (“protected characteristics”). Bryant & Stratton College is an Equal Opportunity Employer.

Qualifications

Education

Required

Associates or better