Administrative Analyst

Administrative Analyst

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Administrative Analyst

Salary

$54,601.00 – $62,791.15 Annually

Location

Norfolk, VA

Job Type

Permanent Full-time

Job Number

12113

Department

General Services

Division

Fleet Maintenance

Opening Date

10/18/2024

Closing Date

10/28/2024 11:59 PM Eastern

Description

Benefits

Questions

Description

Norfolk, Virginia is Americas most authentic and urban waterfront city. Home to the worlds largest naval station and the business, arts, and cultural center of Coastal Virginia, Norfolk has been rated a top place to live, work, play, and raise a family by numerous publications. Working for the City of Norfolk is an opportunity to make a real difference in the lives of others. With our commitment to competitive pay and a strong retirement package, you can do good for your community and do well for yourself. Join a caring workplace that proudly celebrates uniqueness, authenticity, and a shared commitment to improving the lives of our residents.

The Division of Fleet Management is responsible for acquiring, disposing of, and maintaining the Citys vehicle and equipment assets. Fleet Management consists of a heavy-duty shop, a medium-duty shop, and a light-duty shop, with a quick shop and night shop to support additional maintenance needs.

The Department of General Services, Fleet Management Division is seeking an Administrative Analyst to plan, analyze, develop, and perform complex studies and research projects impacting departmental or citywide policy and strategic planning. This position provides advanced budget preparation and financial analysis to support long-term planning, problem-solving, and executive action for the division of Fleet Management.

Essential Functions

Analyzes and reviews long-range Fleet program requirements to ensure conformance with City policies, codes, and departmental goals and standards; performs duties assigned by departmental management to assist with strategic planning and employee development.

Conducts research on existing Fleet programs and benchmark analyses using applicable information resources; utilizes resulting data for policy revision and program review.

Contributes to the development of cost/benefit analyses by gathering data, developing spreadsheets, analyzing the results, and providing a recommendation to Fleet Manager.

Conducts market and demographic research and analyses by using the Internet and other information sources to collect and disseminate statistical data related to a specific request; maintains informational databases.

Assists Fleet Manager with business planning; assists with identifying departmental funding needs and making the appropriate allocations.

Coordinates program plans and activities with City departments, agencies, civic groups, citizens, and other stakeholders.

Performs financial duties by reviewing departmental contracts and verifies and ensures accurate billing and invoicing.

Education/Experience

Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelors degree or equivalent; depending on area of assignment, a Masters degree may be preferred.

Required:

Two years of experience in policy development, strategic planning, or organizational development; or an equivalent combination of education and experience.

Preferred:

One year of budget or accounting experience or an equivalent combination of education and experience.

Additional Information & Requirements

Work Schedule: Mon-Fri, 8hr/day, 8am-4:30pm, 40hr/week

Signing Bonus: This position is eligible for a $5,000 signing bonus.

Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.

Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.

Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.

Retirement

If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant’s school of enrollment must be an accredited institution.

NOTE:

The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.

Non-City

Positions listed with a job type designation of “Non-City” are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.

01

The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer “see resume” or “see application” as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.

I understand and will answer the following supplemental questions completely and thoroughly.

02

If you were referred for this position by a current City of Norfolk employee, please provide the employees full name, department, and job title. If not, please indicate by typing “N/A.”

03

Please select the highest level of education you have completed.

High School Diploma/GED

Some College (6 months or more)

Associate Degree

Bachelors Degree or higher

Masters Degree or higher

04

Please list completed degree(s) (area of study and year of completion or provide anticipated graduation date). If not applicable, please enter N/A.

05

How many years of experience do you have in budget development, financial analyses, or statistical analyses?

Less than 6 months

6 months to 1 year

1 to 2 years

2 to 3 years

3 years

No experience

06

Do you have experience managing financial/budgetary data for a vehicle/fleet department?

Yes

No

07

Which option best describes your experience with the use of financial/budget systems?

I use financial/budget systems regularly as a part of my daily tasks

I use financial/budget systems on occasion

I have used financial/budget systems in the past

Expert (extensive experience and training)

I do not use financial/budget systems

08

Which option best describes your direct experience in budget preparation and administration?

Regularly gathers, enters, and adjusts data in a variety of budget reports

Regularly reviews budget reports to verify completeness, consistency, and compliance

Regularly develops and presents budget proposals, justifies budgets, and provides technical advice or recommendations to senior management

No experience

09

Please describe your experience in developing cost/benefit analyses. If not applicable, please enter N/A.

10

Please list any software programs that you have utilized pertaining to budget/finance and fleet management. If you have not utilized fleet management software, please enter N/A.

11

Please indicate how you currently utilize Microsoft Excel with your daily tasks or how you have used this application in the past. (Select all that apply)

Creating pivot tables

Creating reports for analysis

Creating graphs or charts

Creating and using formulas

Compiling, extracting and organizing data

Using V-Lookup

Creating macros

I have not used Excel to perform any of these tasks

12

Do you have previous professional experience communicating key information to high level staff, executives, elected officials or the public?

Yes

No

13

Do you have the legal right to work in the United States and, upon employment, can you provide documentation to verify this?

Yes

No

14

Please provide an explanation of any periods of unemployment that are 30 days or longer. Indicate N/A if you have not experienced any periods of unemployment.

15

Are you a current or previous City of Norfolk employee?

Yes – I am a current City of Norfolk Employee

Yes – I am a previous City of Norfolk Employee

No – I am not a previous or current City of Norfolk employee

16

Please indicate your veteran status. (A copy of your long form DD-214 may be required)

I am not a Veteran

I am a Veteran

I am a Disabled Veteran

Required Question

Agency

City of Norfolk

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