Accounting Specialist

Description

Job Summary:

This position is responsible for processing invoices, utility bills, check requisitions and non-exempt expense reports. This position will also be responsible for clearing the AP/AR subledger entries.

Essential Functions:

Verifies all supporting documentation is electronically scanned into invoice processing module (ERP/Third-Party Systems).

Assign general ledger account coding to vendor invoices.

Obtain invoice approvals for invoices via ERP/ Third-Party systems workflow when purchase orders are not established.

Reviews and matches invoices with purchase orders, verifying accuracy of all information, including but not limited to correct vendor, bill to amounts, quantity, and account coding.

Performs review/audit of invoices and expense reports to company policy.

Troubleshoots issues and works with vendors and internal customers to resolve discrepancies.

Ensures consistent application and compliance with all required accounting policies and controls.

Research vendor inquiries for past due invoices.

Match and distribute any checks processed outside of Third-Party system.

Answers and replies to routine emails regarding vendor and internal customer inquiries.

Assists with retrieving information for internal and external audits.

Clears weekly, and monthly all entries that are coded to the accounts payable intercompany.

Analyze, research, and reconcile vendor statements to the company’s payable data to ensure accuracy of both internal accounts payable and vendors accounts receivable applications.

Performing accounts receivable administrative and clerical tasks, such as data entry, preparing invoices, sending bill reminders, and filing paperwork.

Generating accounts receivable reports and statements for internal use.

Processing and recording receipt transactions for goods sold or services rendered.

Assign general ledger account coding to customer invoices.

Answers and replies to routine emails regarding customer and internal business partners inquiries.

Collect payment from customers and accurately record it into the ERP system.

Maintain financial databases, computer software systems and manual filing systems.

Performs other duties as assigned by management.

Job Requirements and Qualifications:

Associate or Bachelor of Business, Accounting, Finance, related field preferred

Three or more (3) years accounts payable experience (including ERP)

· Must be PC proficient and able to thrive in a fast -pace setting.

· Hands-on experience with enterprise-wide accounting Enterprise Resources Planning (ERP) system.

· Experience with Microsoft Dynamics (Navision) or other large automated accounting system a plus.

Proficient in Microsoft Office. Intermediate to advance Microsoft Excel required.

Must have excellent customer service skills.

Must have a positive attitude and interpersonal skills.

Excellent oral and written communication skills.

Must be able to work independently as well as in a team environment.

Must have strong organizational skills with attention to detail.

Working Environment Conditions/Requirements:

Must maintain a valid driver’s license and maintain dependable transportation.

Ability to work in an office environment or remotely performing accounting/office functions.

Qualifications

Skills

Required

Microsoft Office – Advanced: Novice

Education

Required

Associates or better in Accounting

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)