Administrative Assistant

Job Description Summary

Job Description

In this role, you will work with limited supervision, meet day-to-day short-term objectives, and provide direct support to the General Managers of Mobility Engines & Marine and potential other leaders. As the Executive Assistant, you will be responsible for:

Extensive / complex calendar management for the General Manager(s).

Manage end-to-end travel planning, including both domestic & international travel, arranging visas, etc.

Process expenses for GMs in a timely manner.

Manage and maintain documents & standard work cadences for GMs.

Maintain accurate distribution lists for the department.

Update department Org Charts & regularly upload into Admin Box folder.

Serve as department go-to for administrative inquiries/support.

Serve as department focal for distributing flow down, information & announcements.

Complete supplies ordering for organization (office supplies, coffee supplies, business cards, etc.)

Assist with scheduling conference rooms, catering, ad-hoc projects, customer visits, as needed.

Assist with department engagement event planning & execution.

Act as liaison across the matrix, partnering with other admins and departments as needed.

Organize monthly department meetings, including collecting materials from stakeholders and preparing PowerPoint presentations.

Interface with high profile customers and/or other Executive Admin’s, including Military.

Qualifications/Requirements:

Minimum of 3 years of administrative support experience.

High school diploma or GED

Desired Characteristics:

Ability to collaborate cross-functionally with senior leaders, executive assistants, and various teams.

Ability to juggle multiple high-priority assignments simultaneously.

Strong organizational skills and discipline to follow-through on commitments.

Ability to handle confidential information and use discretion.

Experience working in and navigating computer applications such as SSS, MS Office Suite, MS TEAMS, and Concur.

High emotional intelligence and a true team player.

Ability to learn and understands all policies, practices, and procedures.

Strong interpersonal skills and approachable personality.

Ability to work independently and to proactively solve problems.

Ability to pivot quickly to changing priorities and business needs.

Additional Information

GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an Equal Opportunity Employer (https://www.eeoc.gov/sites/default/files/2022-10/22-088EEOCKnowYourRights1020.pdf) . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

GE will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).

Relocation Assistance Provided: No