ADMINISTRATIVE SUPPORT II – FIRE ADMIN

The Administrative Support II – Fire Administration is responsible for assisting the fire department or function manager or function staff with the administrative work of the fire department or function.
Essential Duties and Responsibilities:
– Answers and screens calls or greets walk-in visitors.
– Assists the public with administrative requests for information.
– Provides counter service for the department and takes escalated questions.
– Serves as department security by controlling access to department work areas.
– Orders department office supplies.
– Receives supplies, matches invoices to purchase orders, enters appropriate codes and forwards for payment.
– Maintains oversight of Fire Records.
– Submits fire incident reports to the State monthly.
– Provides training on Fire Records data entry.
– Payroll entry for Fire and 911 Center employees.
– Transcribes, tracks and distributes Informational and Policy Notices.
– Places or ensures proper placement of material in paper or electronic file folders.
– Monitors file retention policies and ensures that they are followed.
– Controls access to files.
– Makes copies of file materials as necessary.
– Maintains fire and 911 websites.
– Records minutes of meetings, field notes, report content, letters or other material in electronic form.
– Proofreads materials prepared by self and others to produce professional results.
– Researches files or public sources of information to gather data requested.
– Prepares tables, lists, spreadsheets, databases, reports or other documents.
– Completes and submits routine report.
– Prepares and distributes Annual Report.
– Schedules meeting rooms and needed equipment.
– Prepares memos as directed.
– Enters Travel Requests and makes travel reservations.
– Monitors expense budgets and tracks revenue.
– Assumes the responsibilities of the Senior Administrative Support IV position in their absence.
Required Qualifications and Skills:
– High school diploma or equivalent.
– Three (3) or more years of combined education and experience, or equivalent.
– Must have strong interpersonal skills.
– Must have the ability to operate personal computer and be proficient with Microsoft Office applications, or equivalent.
Preferred Qualifications and Skills:
– Experience with city government and knowledge of department or function operations.
Work Schedule: Monday through Friday, 8:00 a.m. – 5:00 p.m.
Salary: $21.4623 – $28.7927 per hour. Salary reflects Step 1 and Step 7 of a 7-step pay scale. Salary at hiring will be dependent upon the applicants education, training, and experience.
Equal Opportunity Employer.