ACCOUNT CLERK II – PUBLIC WORKS ADMIN

The City of Billings is seeking an Account Clerk II – Public Works Administration to perform a variety of clerical accounting duties involving financial record keeping and/or transactions including accounts payable and accounts receivable; to manage the delinquent accounts, the collection process, and the bankruptcy and foreclosed accounts. To provide a variety of clerical support to assigned staff and department.
Essential Duties and Responsibilities:
– Process and file work orders.
– Perform routine posting, bookkeeping, and related clerical accounting work.
– Maintain assigned journals and subsidiary ledger accounts.
– Perform maintenance on assigned set of accounts; reconcile accounts.
– Compile, prepare, check, and tabulate statistical and financial data; post data to various ledgers, registers, journals, and logs.
– Input and retrieve a variety of fiscal and statistical information using a computer terminal.
– Prepare and maintain a variety of financial files, records, statements, and reports.
– Gather, check, and tabulate data used in the preparation of records and reports.
– Process purchase orders; sort, audit, match, and distribute invoices and monthly statements from vendors and service providers.
– Compare invoice to purchase order; verify extensions, quantity received, sales tax, and freight charges.
– Process for appropriate approvals for payment.
– Take appropriate discounts.
– Confer with vendors as necessary.
– Prepare payments for mailing.
– Serve as cashier.
– Receive cash by mail, in person, or electronic transfer.
– Record receipts.
– Reconcile and post receipts to specified accounts.
– Prepare deposits.
– Participate in the collection of delinquent accounts.
– Prepare delinquent notices and letters.
– Submit uncollectible accounts to collection agency.
– Process on and off orders
– Schedule meter changes.
– Dispatch work orders to representatives and respond to their incoming calls and questions.
– Assist customers, departments, and employees.
– Provide technical information and instruction regarding applicable procedures and methods to other City staff.
– Participate in the training of various departments.
– Operate modern office machines and equipment.
– Routinely use a full range of spreadsheet computer software applications.
– Perform a variety of general clerical duties.
– Distribute mail and supplies to appropriate department.
Required Qualifications and Skills:
– High school diploma or equivalent.
– A minimum of two (2) years of combined education and experience, or equivalent.
Salary Range: $18.2049 – $20.0780 per hour. Salary reflects Step 1 and Step 3 of a 7-step pay scale. Salary at hiring will be dependent upon the applicants education, experience, and training.
Equal Opportunity Employer.