Academic Program Specialist – The Hub

This job was posted by https://www.kansasworks.com : For more
information, please see: https://www.kansasworks.com/jobs/13077114

Job Story

The Hub, who doesnt want to be that?! In this new role with the
University, we are in search for someone wanting to put their mark on
the impact it will have. Success in this means you need to be driven,
autonomous, responsible & manage many moving pieces well to provide
progress updates at moments notice. The Hub will increase the visibility
of undergraduate research experiences infused into various departmental
curriculum. Be involved with connecting those involved in research to
resources or processes in place as a starting point & following up on
data which will be provided to leadership. Research focuses on business
& analytics not just for us but also the business community we are a
part of too. You will be the coordinator of the symposiums on campus,
including all aspects as well as initial application review & presenter
scheduling.
This is an admin heavy job with lots of interesting aspects, variety &
folks not just from all over campus but from around the world due to our
amazing international student & staffing diversity. Your professionalism
will need to shine in your interactions related to logistics, info
gathering or sharing as well as outreach to students. If you can juggle,
manage projects, lead those in need of assistance while still defining
specifics for The Hub & this role, apply as these would all lead to you
being successful in this role!

Job Summary

Plans, coordinates and participates in the establishment and operation
of a specialized program and/or activity planning methods and developing
systems in accordance with goals and objectives.

Essential Functions

Develops and implements systems in support of program activities and
provides adequate reference of data, documentation of procedures and
processes and evaluation of program results. Serves as liaison with
appropriate faculty, staff and outside sources to obtain and provide
pertinent information and to answer inquiries concerning program
activities. Compiles and analyzes information in support of program
activities; prepares and distributes reports and analyses setting forth
progress, adverse trends and appropriate recommendations and
conclusions. Assists with recruiting, enrollment, and support for
students entering the program. Advises leadership on the status of
current activities and additional or expanded program requirements;
makes recommendations for solutions to problems identified.

Job Duties

1. Develops and implements systems in support of program activities and
provides adequate reference of data, documentation of procedures and
processes and evaluation of program results.
2. Serves as liaison with appropriate faculty, staff and outside
sources such as FARE, WSU Connect, and McNair Scholars in
consultation with the director, to obtain and provide pertinent
information and to answer inquiries concerning program activities.
3. Compiles and analyzes information in support of program activities;
prepares and distributes reports and analyses setting forth
progress, adverse trends and appropriate recommendations and
conclusions.
4. Advises leadership on the status of current activities and
additional or expanded program requirements; makes recommendations
for solutions to problems identified.
5. Creates and manages student program applications and coordinates
review processes for the director or related faculty committees.
6. May prepare or assist in the preparation of budgets, grant
applications, proposals, status reports and/or financial statements.
Assisting in the advancement and overall growth of Hub.
7. May identify and pursue ways to improve the efficiency and
effectiveness of administrative procedures used by students,
faculty, visitors and staff.
8. Maintains Hub website, databases, and other affiliated social media.
9. Performs outreach to students.
10. Provides administrative support to the Hub director.

Required Education and Experience:

– Bachelors degree in related field
– One (1) year of experience in academic programs or related field

Required License/Certifications/Training:

None

Knowledge, Skills and Abilities:

– Must demonstrate a high level of business aptitude through attention
to detail, time management, and organizational skills, and ability
to multi-task.
– Requires advanced skills in Microsoft software including, Word,
Excel, Outlook and Explorer.
– Strong knowledge of customer service principles and demonstrated
ability to establish and maintain productive professional
relationships in a diverse environment that promotes teamwork.
– Excellent oral and written communication skills.

Physical Requirements:

Ability to remain in a stationary position. Ability to operate a
computer and other office equipment including but not limited to phone,
printers, copiers, and calculators. Ability to communicate with others
and accurately exchange informat