PRE-AWARD MANAGER

Position Information

Posting NumberSRGV7690

Working TitlePRE-AWARD MANAGER

Number of Vacancies1

LocationMcAllen, Texas

DepartmentSponsored Programs

FTE1

FLSAExempt

Scope of Job

To assist with daily management of the pre-award operations. This will include the assignments of proposals, tracking of deadlines, supervision of assigned employees, and other duties as assigned.

Description of Duties

• Performs pre-award activities which include submission of proposals, overview of budget, proposal documents, and compliance checks.

• Monitors workload distribution and redistributes tasks, as appropriate among pre-award staff and acts as a subject matter expert to assigned staff.

• Supervises grant/contract proposals pre-award issues and assures compliance with university policy and government and private sponsor requirements.

• Ensures grant/contract proposals are competitive and interprets sponsoring agency guidelines to faculty/staff principal investigators and to university administrators.

• Works closely with Office of Sponsored Programs Director to develop policies and procedures relating to pre-award administration by identifying areas of need.

• Reviews grant proposals and ensures preparation and routing of proposal documents for signature and submission.

• Complies with federal, state, and institutional policies/guidelines.

• Review of limited submission programs and announcement to campus community for upcoming internal limited submission competitions.

• Oversees and participates in the hiring, training, oversight and evaluation of assigned staff.

• Identifies items that require urgency or attention and ensures appropriate action is taken.

• Advises faculty and staff on best approaches and assurance of compliance on proposals.

• Serves as liaison between pre-award and post-award tasks and Director.

• Develops and implements pre-award focused training and outreach efforts to institutional faculty and staff.

• Facilitates communication and problem resolution relative to pre-award activities for faculty and sponsored programs staff and between internal and external constituents (e.g., faculty submitting proposal, federal/state agency program officers, departmental chairs, etc.).

• Develops and presents updates to the program as needed as related to the pre-award operations.

• Ensures tracking of proposal submission, requested amount by PI, department, sponsor, college/division.

• Collaborates with the SPA Electronic Research Administrator and serves as operational lead in development and implementation of pre-award electronic research administration software.

• Performs other duties as assigned.

Supervision Received

General supervision from assigned supervisor.

Supervision Given

Direct supervision of assigned staff.

Required Education

Bachelor’s degree from an accredited university.

Preferred Education

Certified Research Administrator or graduate or professional degree in research administration, business administration, law or public administration.

Licenses/Certifications

None.

Required Experience

Four (4) years of professional experience in the preparation and processing of research grant proposals and/or awards and in their administration, including experience in understanding proposal guidelines and proposal packaging. Experience with interpretation of federal, state, and institutional policies and guidelines. Previous experience in proposal review and submission. Experience in use of major proposal grant databases such as Cayuse, Research.gov, Grants.gov, NIH ASSIST , and other databases.

Preferred Experience

None.

Equipment

Use of standard office equipment.

Working Conditions

Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required. Sedentary work – Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. UTRGV is a distributed institution, which may require presence at multiple locations throughout the Rio Grande Valley.

Other

Exceptional planning and organizational skills.

Physical Capabilities

N/A

Employment CategoryFull-Time

Minimum SalaryCommensurate with Experience

Posted SalaryCommensurate with Experience

Position Available Date07/24/2024

Grant Funded PositionNo

If Yes, Provide Grant Expiration Date

Posting Detail Information

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: Date of Birth Social Security Number Gender Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. If you have any questions, please do not hesitate to contact us at (956)665-2451 and/or careers@utrgv.edu.

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .

Quick Linkhttps://careers.utrgv.edu/postings/43692

Posting Supplemental Questions

Required fields are indicated with an asterisk ().

Are you a current UTRGV employee?

Yes

No

Are you now, or previously, employed by The University of Texas System or any of its institutions?

Yes – I currently am employed by the UT System or its institutions

Yes – I have previously been employed by the UT System or its institutions

No – I have never been employed by the UT System or its institutions

Please select your highest level of completed education.

6th grade education

10th grade education

High School Diploma or GED

Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours

Bachelors Degree from an accredited university

Masters Degree from an accredited university

Ph. D. or other terminal degree from an accredited university

None of the above

Please provide the field of study for your education:

(Open Ended Question)

Please indicate the number of years of work experience you have directly related to the position in which you are applying for:

Less than 1 year

1 year

2 years

3 years

4 years

5 years

6 years

7 years

8 years

9 years

10 years

Over 10 years

Do you meet the minimum requirements for this position?

Yes

No

Applicant Documents

Required Documents

Resume

Optional Documents

Cover Letter/Letter of Application

Curriculum Vitae

Unofficial Transcripts

Reference Letter 1

Reference Letter 2

Reference Letter 3

Certifications and Licenses

Training Certificates

Other Document

List of 3 References

Unofficial Transcripts 2

Unofficial Transcripts 3

Letter of Interest

Unofficial Graduate Transcripts

Additional Document