Administrative Assistant

Reference #: 194835
Job Details
Job Location

PA 1 Ft Indiantown Gap – Annville, PA

Position Type

Full Time

Education Level

High School

Job Category

Admin – Clerical

Description

Administrative Assistants support the Pennsylvania Army National Guard (PAARNG) from Fort Indiantown Gap located in Annville, PA by updating medical and dental records. Works in direct support of an assigned Registered Nurse Case Manager and assist other team members when workloads fluctuate.

Administrative assistants create, maintain, and process medical/dental records for incoming, current, and departing National Guard Soldiers. Provides administrative support to the medical activities of the PAARNG including medical readiness events that may occur on weekends. Routinely carry boxes of records between buildings and utilize stairs. Frequently communicate with Soldiers, medical facilities and personnel as required to assist in all aspects of medical documentation collection and processing including requests to/from civilian medical providers, Veteran Affairs Medical Center (VAMC) and Medical Readiness NCOs (MRNCO). Prepare documentation for medical review boards and programs for injured Soldiers. Perform quality assurance checks on medical/dental records and track all discrepancies to closure within regulatory timelines. Mark and safeguard medical/dental records, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know. Administrative Assistants must be proficient and professional in written and verbal communications. Most of the daily work is completed electronically, so the employee must possess above average technical skills with personal computers, scanning and uploading digital records, and utilization of medical systems platforms. Microsoft Office applications including Word, Excel, PowerPoint, and Outlook are desired.
Salary: $21.97 per hour ($45,697 annually)
Benefits: Paid holidays; 80 hours of paid vacation (lump sum paid on anniversary); paid sick leave; medical, dental, vision, group life/disability
Start Date: 16 November 2024, or later

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Qualifications

Proficient and professional in written and verbal communications
Strong knowledge of personal computers, scanning documents, and filing of digital records
Experience with Microsoft Word, Excel, PowerPoint, and Outlook
Capable of obtaining a favorable national background check

EEO Employer F/M/Vet/Disabled