Program Coordinator I

Reference #: 1012593
SHIFT:Day (United States of America)

Seeking Breakthrough Makers

The ideal candidate is someone who has a strong background in planning and organizing meetings and events, including creating surveys and analyzing data in surveys.

Childrens Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.

At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care-and your career.

CHOPs Commitment to Diversity, Equity, and Inclusion

CHOP is committed to building an inclusive culture where employees feel a sense of belonging, connection, and community within their workplace. We are a team dedicated to fostering an environment that allows for all to be their authentic selves. We are focused on attracting, cultivating, and retaining diverse talent who can help us deliver on our mission to be a world leader in the advancement of healthcare for children.

We strongly encourage all candidates of diverse backgrounds and lived experiences to apply.

A Brief Overview
This role administers program(s) and provides oversight and support to program staff in coordinating program services.

This job will include job organizing and scheduling annual patient and family meeting. And will include other responsibilities that:
Support weekly Thalassemia Program meeting
Support internal and external fundraising events.
Summarize and report patient demographic data for state and government health agencies.
Facilitate monthly regional webinars via Microsoft Teams or Zoom platforms
Create and disseminate online surveys via REDCap; collect and summarize results.
Provide clinical and research oriented administrative support to PI and program staff.
Schedule study visits for subjects and accurately enter results in EDC systems.
Process financial compensation for subject study visits via ClinCard.
Prepare excel tables and charts for manuscripts and presentations.
Maintain clinical database.

What you will do
Oversee day-to-day operations and work product
Monitor and coordinate program operations, resources and projects including develop project plans and facilitate the resolution of issues.
Enact policies and procedures, and maintain related documentation and databases.
Collaborate across teams and serve as the primary liaison for the program.
Oversee and participate in team, project and program meetings.
Manage and maintain operating budget, supplies and resources.
Maintain program metrics and related tools and regularly reports results.
Monitor and support related finance, accounting and billing functions.
Coordinate information collection, compilation and dissemination as required.
Provide advanced administrative support as needed.
Perform other duties and projects as required.

Education Qualifications
High School Diploma / GED Required
Bachelors Degree or actively enrolled in bachelors degree program Preferred

Experience Qualifications
At least one (1) year of administration, coordination or program experience Required
At least three (3) years of administration, coordination or program experience Preferred
At least one (1) year of experience in a healthcare related environment Preferred
At least one (1) year of leadership, management, or supervisory experience Preferred
At least one (1) year experience with Zoom Preferred
At least one (1) year experience in RedCap Preferred
Strong background in Microsoft Office Systems Excel, Teams PowerPoint Preferred
Skills and Abilities
Intermediate proficiency with office software (Microsoft Office) including word processing, spreadsheet, and presentation software (Word, Excel, PowerPoint)
Excellent verbal and written communications skills
Excellent interpe sonal skills
Excellent organizational skills
Excellent time management skills
Strong project management skills
Strong conflict resolution skills
Ability to work independently with minimal supervision
Ability to collaborate with stakeholders at all levels
Ability to influence others to accomplish tasks outside of the direct span of control

To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must be fully vaccinated against COVID-19 and receive an annual influenza vaccine. Learn more.

Employees may request exemptions for valid religious and medical reasons. Start dates may be delayed until candidates are immunized or exemption requests are reviewed.

EEO / VEVRAA Federal Contractor |  Tobacco Statement

Childrens Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.