CSP Electronic Records Technician

CSP Electronic Records Technician

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CSP Electronic Records Technician

Salary

$20.71 – $33.13 Hourly

Location

Lakewood, CO

Job Type

Full Time

Job Number

RAA-CSP-524 10/2024

Department

Department of Public Safety

Division

Colorado State Patrol

Opening Date

10/18/2024

Closing Date

11/1/2024 5:00 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

700 Kipling St., Lakewood, CO 80215

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Lori Todacheene, HR Business Partner, lori.todacheene@state.co.us, (303) 358-6495.

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

Description

Benefits

Questions

Department Information

This position is only open to Colorado state residents.

A n eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

Our Mission -Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.

Our Vision -Creating safer and more resilient communities across Colorado.

Our Core Values – Unity, Honor, Service

CDPS commits to cultivating an equitable, diverse, and inclusive work environment. We ensure that we recruit, retain, and promote engaged employees. Our approach to diversity is simple – its about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex, not an initiative. Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive – while building a more equitable workplace. CDPS is an equal opportunity employer. See ourEEOD Utilization Report (2020) (https://drive.google.com/file/d/11XM6piWxOnO7rfbG1EDPL2vHeCcVH36/view?usp=sharing)

Why Do I Love My Job at CDPS

At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans!

Careers with a purpose:

If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join!

We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery.

You’ll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!

When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be.

Unmatched Benefits:

We highly value work life balance and offer excellent work-life programs, training and enriching professional development opportunities and a wide range of benefits.

Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.

State contribution into Health Savings Account when enrolled in HDHP.

Job protected medical leave under the Family Medical Leave Act (FMLA) (https://dhr.colorado.gov/state-employees/time-off-leave/family-medical-leave-act-fmla) and the State of Colorado Family and Medical Leave Insurance Program (FAMLI) (https://famli.colorado.gov/) .

Paid medical leave benefits provided by the State of Colorado.

Eligibility for hybrid or other flexible work arrangements based on the nature of the role.

We offer unmatched retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security), visit Colorado PERA (https://www.copera.org/member-contribution-rates) for details.

CDPS provides generous time off including 11 paid holidays annually and accrued annual and sick leave (https://dhr.colorado.gov/state-employees/time-off-leave) and four annual wellness days.

The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.

Additional benefits offered include tuition reimbursement and reduced college tuition at CSU Global and DeVry University.

Credit Union of Colorado (https://www.cuofco.org/credit-union-colorado-membership-eligibility) membership eligibility.

To learn more about State of Colorado benefits, please visit State of Colorado benefits (https://www.colorado.gov/dhr/benefits) .

Description of Job

About the Work Unit

This work unit exists to be the central repository for all law enforcement records created by the Colorado State Patrol. This includes the day-to-day activities of maintenance, retrieval, protection, retention and destruction of agency law enforcement records.

About the Job

Under supervision of the records supervisor, this position serves in an operational capacity as the central records technician. Provides direct service internally to CDPS, criminal justice agencies, and District Attorneys. Performs the day-to-day activities of the Central Records Unit including the maintenance, retrieval, protection, retention and destruction of agency records; ensures work quality and adherence to established written directives; and performs the more technical and complex tasks to the assigned area of responsibility.

Key Responsibilities

Records Management

Under general supervision, is responsible for confidential complex administrative work involving input, retrieval, research, update and filing, purging of criminal and other law enforcement records. Works with multiple formats of documents including, electronic and digital. May work closely with local, state and federal law enforcement agencies and judicial districts. This position responds to, and processes, body worn camera, in-car camera and other digital media such as dispatch audio and CAD; including the review and redaction of video/audio for public release through the HUB. Ensures the release of records in accordance with state and federal statutes. Calculate fees for copies of digital media, prepares and issues invoices.

Liaison

Communicates appropriately with members, internal, and external partners using any available format. When required, attends hearings and provides complete and accurate testimony. Demonstrates an awareness of the cultural diversity of the community.

Occupational Job Functions:

HEARING – perceiving the nature of sounds. Used for those activities that require ability to receive detailed information through oral communication, and to make fine discriminations in sounds, such as when making fine adjustments on running engines.

NEAR ACUITY – Clarity of vision at 20 inches or less. Use this factor when special and minute accuracy is demanded.

REACHING – Extending hand(s) and arm(s) in any direction.

HANDLING – Seizing, holding, grasping, turning, or otherwise working with hand or hands. Fingers are involved only to the extent that they are an extension of the hand.

FINGERING – Picking, pinching, or otherwise working primarily with fingers rather than with the whole hand or arm as in handling.

FEELING – Perceiving attributes of objects, such as size, shape, temperature, or texture, by touching with skin, particularly that of fingertips.

TALKING – Expressing or exchanging ideas by means of the spoken word. Talking is important for those activities in which workers must impart oral information to clients or to the public, and in those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

NOTE: To be considered for this position, you must meet one of the following options for consideration.

MINIMUM QUALIFICATIONS

Two years of professional experience in records management with confidential or sensitive information.

OR

Bachelors Degree in any field from an accredited institution.

SUBSTITUTIONS

Additional appropriate education will substitute for the required experience on a year-for-year basis. If education is substituted for work experience, an unofficial transcript of the relevant education must be provided with your application.

PREFERRED QUALIFICATIONS

Experience working in audio/video software editing and redacting both audio and video.

Experience with multiple media platforms/players.

Experience with managing law enforcement confidential records.

Highly skilled in standard computer operating systems and software (Adobe Acrobat, Windows, Microsoft Office, Excel, Word, PowerPoint) with a strong ability to learn new software.

Experience with digital video editing and redaction tools and practices.

CONDITIONS OF EMPLOYMENT

Must be a Colorado resident at the time of application.

Completion or ability to complete the Colorado Certified Records Network (CCRN) Master Records Technician Certification program within one year of appointment.

Requires successful completion of a background investigation that includes a polygraph exam, a fingerprint based criminal history search and drug testing.

WORK ENVIRONMENT

Office, sedentary, Monday-Friday during training. Once training is completed, a hybrid option with at least two days a week in the office may be available based on business unit need.

APPEAL RIGHTS

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Directors Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Directors Administrative Procedures are available at www.colorado.gov/spb . A standard appeal form is available at: www.colorado.gov/spb . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Information

PLEASE NOTE:

Please view the Body Worn Camera VIDEO (https://drive.google.com/file/d/1jJwEGaI29w1e9VdxM-XPyhi9vYOKvYEu/view) (person wearing a BWC, walking and operating a drone) to answer Question #1 in the Supplemental Questionnaire section. Please be aware that there is sudden and constant camera movement and images in the video may appear graphic, unfocused, and shaky. If you are sensitive or prone to motion sickness, please prepare yourself.

You will need to answer all of the supplemental questions prior to submitting your application.

EQUITY, DIVERSITY, AND INCLUSION STATEMENT

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, a medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries tocdpshr@state.co.us.

NOTIFICATIONS

All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from “state.co.us” and “info@governmentjobs.com ” addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

PLEASE READ CAREFULLY – RECRUITMENT TIMELINE INFORMATION

Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received.

All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Comparative analysis will include a structured application review by a panel of subject matter experts.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agencys contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the “Print” icon.

01

After review of the body worn camera (BWC) video in the supplemental section (Please note) of the job announcement, are you willing to continue in the application process after being subjected to sudden and constant camera movement and images?

Yes

No

02

As a records technician, you will be exposed to reports, audio, video and photographs of confidential and often graphic and traumatic scenes of incidents involving death and serious bodily injury. Are you willing to continue in the application process given this information?

Yes

No

03

Please describe in detail your experience with law enforcement records management and digital records and/or any work experience with any kinds of records.

04

Positions within the Colorado Department of Public Safety require a comprehensive background examination including a fingerprint based criminal history check and polygraph. Are you willing to participate in this process as a condition of employment?

Yes

No

05

Have you ever been arrested for a felony?

Yes

No

06

I understand that employees of the Colorado Department of Public Safety contribute to the Colorado Public Employees Retirement Association (PERA) retirement benefit plan and do not contribute to Social Security.

Yes, I understand that

No

07

If you are a current or previous State of Colorado employee, please list your Employee Identification Number (EID), dates of employment, and classifications for all State of Colorado Departments or institutes of Higher Education for which you have worked. Your EID begins with 997 and is nine digits long. Please do not enter your Social Security Number. If you are not a current or previous State of Colorado employee, please state “N/A”.

Required Question

Agency

State of Colorado

Address

See the full announcement by clicking

the “Printer” icon located above the job title

Location varies by announcement, Colorado, —

Website

https://careers.colorado.gov/

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