Senior Event Planner – West Region Marketplace

This position is responsible for the strategic planning and execution of Deloitte meetings and events with a primary focus on in person events in the West Region. The position requires advanced meeting and event planning experience from sourcing, contract negotiation, logistics management and seeing through to flawless execution. It demands a significant amount of communication with senior leadership as well as internal meeting stakeholders. The ideal location for the position is in the Bay Area in California (San Francisco/San Jose).

The team

At Deloitte, Meeting & Event Services (MES) is the team of event professionals in planning and registration that provide strategic end-to-end solutions for all Deloitte meeting and event needs. The Marketplace Event planning team within MES is focused on planning, managing and delivering events with a primarily local audience throughout the country (i.e. holiday events, retirement parties, marketing and client facing events, tradeshows, internal trainings or culture building events, etc.) Our team members work collaboratively and apply their specialized knowledge and skills to think proactively to provide a holistic customer-centric “experience” for our Deloitte professionals, clients, and guests attending events

Qualifications

Required:

3-6 years of relevant experience in meeting and event planning (experience in sourcing, contracting, budget management and logistics management for meetings or events)

Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

An Ideal Candidate Will Possess :

Excellent communication skills (written and oral) with a consultative style

Project management – ability to understand scope, create timelines and detailed event forecasts, and deliver on time to budget

Experience in planning trade shows or other industry conferences

Solutions & results oriented

Ability to work independently, on multiple projects simultaneously and under deadlines

Ability to handle high volume workload and fast pace; manage stress

Strong working knowledge of Word, Excel, Outlook and Zoom is preferred

Excellent customer service

Responsibilities

Deliver exceptional client service with a consultative, solutions-oriented approach

Forecast management and impeccable data integrity

Strict adherence to meeting protocols (cost saving measures, risk policies, contract approvals)

Liaison between meeting stakeholders, vendors, registration, procurement and operations teams; understand and interpret meeting objectives and navigate the firms event planning processes on behalf of the meeting sponsor

Source appropriate venues on behalf of meeting stakeholders to capture vision and objective of event while also meeting budget, size and location/date requirements

Frequent interaction and communication with firm leadership and external clients through meeting registration and coordination

Serve as single point of contact for both the event sponsor and the hotel/event venue

Develop, review and approve detailed specifications for hotel or venue operations – conference services, rooms, catering, conference set up, AV, business center, accounting, IT/Communications

Review, manage and negotiate contracts with off-site venues and event vendors; leverage cost savings when applicable (production, event décor, entertainment, transportation, team-building, IT, special supplies/materials, temp assistance)

On-site support for designated meetings to ensure successful meeting execution

Audit and submit all event related invoices for processing

Post meeting reporting and reconciliation

The wage range for this role considers the wide range of factors in making compensation decisions, including but not limited to skill sets, experience and training, licensure and certifications, and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At Deloitte, it is not typical for an individual to be hired at or near the top of the range for their role, and compensation decisions depend on each cases facts and circumstances. A reasonable estimate of the current range is $73,900 to $123,200.

If you are interested in being considered for one of these positions, you should complete the Transfer Request Form located on DCC under “US Transfer Guidelines”. Once completed, please forward the Transfer Request Form to (Recruiters name) at (Recruiters email) or (Recruiters Fax).

In addition, you must also submit your resume and apply online for specific positions through the DCC under “Deloitte Career Opportunities”.

Applicants or employees with disabilities must be offered any reasonable accommodations, which are necessary for them to be able to perform the essential functions of a position.

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.