Associate Human Resources Business Partner

Pet Food Express is seeking an experienced and enthusiastic Associate Human Resources Business Partner to join our Oakley, CA Distribution Center to provide on-site HR expertise and support. Reporting to the HR Manager, the HRBP plays a crucial role in supporting the alignment of HR initiatives with the Distribution Center’s goals. This hands-on position acts as a trusted advisor to the DC leadership team, identifying HR needs, providing expertise, and implementing HR strategies in various areas such as employee relations, recruiting, and performance management within the DC. The HR Business Partner will also be responsible for the completion of day-to-day HR tasks in the DC such as maintenance of employee personnel records, new hire onboarding and terminations, and benefits enrollment.

This is an on-site, a high-volume position with many interactions with staff. The ideal candidate is looking to take the next step in their Human Resources career and own multiple HR functions.  If you are looking for a position in which no two days are the same, team members are a valued asset, and you look at employee engagement as a high priority – this position is for you.

Please Note: This position is an on-site position at our Distribution Center in Oakley, CA. Candidates who are remote or outside of reasonable commuting distance will not be considered at this time.

What you’ll do:

Strategic HR Partnership:

Collaborate closely with the DC leadership to understand business objectives, identify HR needs, and develop and implement HR strategies that support PFE goals.

Build constructive relationships with critical stakeholders to share information and influence change.

Represent HR at DC leadership meetings and ensure supervisors are up to date on HR initiatives, policies, procedures and events.

Employee Relations and Performance Management:

Serve as a primary point of contact for DC employees, addressing inquiries, resolving concerns, and fostering a positive work environment.

Ensure compliance with employment laws, company policies, and labor regulations.

Conduct timely internal investigations, prepare documentation, and make recommendations, including disciplinary actions.

Provide detailed case management documentation clearly written and with recommended outcomes.

Coach managers through the DAN process, ensuring timely completion.

Conduct exit interviews and champion employee pulse surveys.

Coordinate and ensure completion of performance evaluation forms and courses in LMS.

Talent Acquisition and Onboarding:

Full-cycle recruiting of DC roles as assigned – including posting, sourcing, screening, and interviewing; Actively build a talent pipeline of candidates to fill current and future roles.

Partner with DC management and Recruiting to ensure a consistent process, equitable hiring practices, and anticipate staffing needs.

Prepare employee roster reconciliation report.

Own completion and tracking of new hire onboarding documents and onboarding of new hires including I-9 verification and HRIS set up.

Back up for ID badge issuing, safety shoe orders, and safety vests and locker set up.

Payroll and Benefits:

Coordinate Money Network kits for new hires and checks for final payment along with termination paperwork.

Ensure payroll change documents are completed and submitted in a timely manner, ensuring managers are following processes and procedures.

Maintain tracking of offboarding of temp staff in HRIS.

Track and ensure timely completion of new hire benefit enrollment, open enrollment and life events enrollments.

Workers Comp, LOA, and Compliance:

Provide employees with information and documents to request LOA/Accommodations and ensure completion.

Ensure supervisors and employees follow Employee Injury Steps, providing injured employees an Employee Packet, and maintain copies of accident reports.

Ensure employees submit work status reports after occupational clinic visits.

Inform employees on the accommodation process and partner with HR for completion.

Ensure annual postings for Labor Laws and Workers Comp are up to date.

Other HR duties as assigned.

Qualifications:

3-5 years of progressive leadership experience in Human Resources positions, preferred, preferably within a distribution center or retail environment.

Bachelors degree in Human Resources, Business, Organization Development or a related field.

Professional HR certification is a plus.

Experience with cross-functional and multi-functional project team(s) as a member and/or lead.

Sound knowledge of HR best practices, employment laws, and labor regulations.

Highly effective written, verbal, public presentation /communication skills and strong interpersonal skills with the ability to build relationships at all levels of the organization.

Demonstrated ability to influence and partner effectively with business leaders to drive HR initiatives and achieve results

Excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment.

Strong discernment, including problem-solving skills, critical thinking, and self-initiative

PFE Perks:

Grow with us: Many potential career paths and options for advancement within the company

Continued Learning: A focus on your development and leadership training. 

Generous in-store employee discount that extends to your family.

Be Healthy: Health with FSA options, dental, and vision insurance – even pet insurance!

Plan for the future: 401k with employer match.

Get Rewarded: Employee referral bonuses.

Rest and Relax: Competitive Paid Time Off

The salary range for this position is expected to be $70,000/yr – 80,000/yr. Pet Food Express determines starting salary based on many factors, including but not limited to, local market rate, the qualified pool of candidates, internal compensation practices, a candidate’s actual skills and experience.

About the Company

Pet Food Express is a leading California-based pet specialty retailer with a passion for improving the lives of pets and their owners. Our philosophy revolves around the belief that pets are part of the family, deserving of the best care possible. Since our inception, Pet Food Express has been committed to making a positive impact on the communities we serves by promoting responsible pet ownership, supporting various animal welfare initiatives, and ensuring pets are happy, healthy and homed. With over 60 locations across the state, Pet Food Express has become a trusted destination for pet parents seeking high-quality products and personalized advice from knowledgeable and dedicated staff.

This job summary is intended to describe the general nature and level of work associates/leaders assigned to this job perform. It is not intended to include all duties and responsibilities.

Pet Food Express is an Equal Opportunity Employer and does not discriminate against employees or applicants based on race, sexual orientation, gender identity, or any other characteristics protected by applicable law. This applies to all Pet Food Express activities, including, but not limited to, recruitment, hiring, compensation, assignment, training, promotion, performance evaluation, discipline and discharge. Pet Food Express also provides reasonable accommodation of religion and disability in accordance with applicable law. We celebrate diversity and are committed to creating an inclusive environment for all employees. Pet Food Express is a place where everyone can learn and grow. However you identify and whatever your background, please apply if this is a role that would make you excited to come to work every day.

For applicants in our San Francisco, or Los Angeles locations: Pursuant to the San Francisco Fair Chance Ordinance, as well as the Los Angeles Fair Chance Initiative for Hiring, we will consider for employment, qualified applicants with arrest and conviction records in a manner consistent with the law.

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