Building Administration Support

SUMMARY

Assist with day-to-day interface and provide customer service with Department of Energy (DOE) Hanford employees, general site services contractors, Landlord/Building Manager and with the General Service Administration (GSA) Property Manager at various locations. Assist with backup coverage in all DOE Hanford leased properties as needed to ensure all inquiries and requests made by DOE office tenants are responded to and resolved in a timely manner.

ESSENTIAL DUTIES & RESPONSIBILITIES

Analyze and make recommendations for the improvement of management systems.

Work closely with GSA, the Lessor, and DOE Facility Program Manager. Track lease information with regards to square footage information, pictures, and any other important building issues. Track and maintain Auto-Cad Drawings of building floor plans of DOE facilities maps and assigned occupancy of the applicable space. Track and coordinate work being performed and any major shutdowns.

Coordinate, schedule, sequence, and analyze safe furniture layout of personnel moves (furnishings, files, etc.). Ensure management/union approval process is followed. Maintain furniture and property (to include but not limited to landline and digital cell phones) inventories, assist with excess of unnecessary and damaged furniture, and organize deliveries to and from and for the DOE-occupied spaces within GSA-owned facilities and mobile units on the Hanford site (subject to change).

Manage, assign, and collect all keys to/from tenants while working closely with Physical Security, monitoring and overseeing the Facility Automated Access Controls within the KOLTS system (keys) and OnGuard (proximity) physical access control system.

Coordinate with the GSA in support of parking needs and other property matters that arise at the Federal Building for the remaining federal/direct support to federal occupants.

Assist with interface on building issues, which include but are not limited to building renovations and modifications, ordering services, notifications, janitorial contract, building/employee needs, carpentry services, and new wiring installation for data and electrical ports.

Monitor lessor performance of all services required under the lease agreement, janitorial services, and basic contracted services, periodic service tasks, and any special requests. Provide escort services when needed.

Oversee visitors, vendors, craft, and maintenance services withing the building daily.

Schedule building maintenance and repairs with Building Maintenance that affect normal building operations.

Assist with market research for associated supplies to support and maintain all property and/or building needs, complying with specific requirements. Collect data to support budgeting activities for additional building services, furniture, and special needs/ergonomic evaluations.

Helps maintain and track all IT equipment and hardware within the building identifying locations and users.

Assist in the review of DOE HFO facility procedures.

Support implementation of building emergency program FERO (Facility Emergency Response Organization; BW, SAM & PAAs) and oversee the FERIB bulletin board postings for emergency contacts and important facility related information. Maintain and stock all first aid supplies, restock kits and work with the emergency action team as needed.

Support facility activities and projects within the building with timely notices and posted signage.

Participate in SSD team weekly meeting.

Manage multiple projects at one time and ensure a timely completion.

Act as the point of contact for building tenants. Respond to any potential after hours calls.

Maintain regular and punctual attendance.

Perform additional duties as assigned.

SUPERVISORY RESPONSIBILITIES

None.

Job Requirements:

MINIMUM QUALIFICATIONS

Associates degree in a business field of study or three (3) years of experience in lieu of degree.

Minimum of five (5) years of experience in customer service.

Experience in facilities management and knowledge of information technology.

Must obtain and maintain any necessary security access and/or background checks (U.S. citizenship required).

DESIRED QUALIFICATIONS & SKILLS

Ability to work independently and perform multiple tasks with dynamic priorities.

Ability to interact with diverse parties with multiple, potentially conflicting, interests.

Well-developed interpersonal skills including the ability to work with individuals and groups of diverse backgrounds in person and by telephone.

Experience maintaining administrative systems.

Ability to capture issues and ideas correctly and concisely in writing.

Experience working with and maintaining records.

Experience organizing, maintaining, updating, and reporting action lists.

Excellent verbal and written communications skills.

Ability to track, document, plan, and coordinate personnel and material moves.

Proficiency in Microsoft 365/Microsoft Office Suite, Teams, Excel, and AutoCAD software.

WORK SCHEDULE

Full-time. May be required to work additional hours as needed to complete assignment or project.

TRAVEL

None.

DRIVING REQUIREMENT

None.

WORK ENVIRONMENT

Work is primarily performed in a professional office setting, including the normal office equipment (e.g., computer, fax machines, copier) and with a wide variety of people in differing functions, personalities, and abilities.

PHYSICAL DEMANDS

Position consists of sitting for long periods of time, using hands/fingers, handling, reaching with hands and arms, talking, hearing; occasional walking or standing, bending, kneeling, stooping, crouching, and lifting boxes weighing up to 30 pounds. Moderate to extended periods of office work with heavy periods of computer usage. It is Katmai’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

Compensation & Benefits Package:

Pay: $70,000-$77,000 /annually

Eligible Benefits: Medical, Dental, Vision, Life & Disability, Personal & Family Medical Leave, Paid Time Off (PTO), 11 paid holidays, 401(k) with employer matching, EAP, and more

Compliance:

To be considered for this position, all applicants must apply on the company website, https://katmaicorp.com/life-at-katmai/

We are a VEVRAA Federal Contractor

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, marital status, familial status or any other characteristic protected by law. https://katmaicorp.com/life-at-katmai/#equalopportunity Preference will be given to Ouzinkie Shareholders, Descendants of Shareholders and Spouses of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e – 2(i).

Executive Order 11246, as amended, protects applicants and employees from discrimination based on inquiring about, disclosing, or discussing their compensation or the compensation of other applicants or employees.

Requisition ID: 3686