Executive Assistant

Position Title:

Executive Assistant

Classification:

Non-Exempt

Reports To:

Center Director

Shifts available:

– 1^st^ shift M-F, 8am-5pm

Pay Range:

$20.88

About Dayton Job Corps

Job Corps national mission is to educate and train highly motivated young people, ages 16-24, for successful careers in the nations fastest-growing industries. Here at Dayton Job Corps Center, we support their mission by teaching eligible young people, the skills they need to become employable and independent, and place them in meaningful jobs or further education. Students here have access to room and board while they learn skills in specific training areas for up to three years. The program helps them to complete their high school education, trains them for meaningful careers, provides transitional support services, and assists them with obtaining employment. Job Corps graduates either enter the workforce or an apprenticeship, go on to higher education, or join the military.

Purpose:

Reports to the Center Director. Responsible for performing a variety of secretarial and administrative duties that support the efforts of the Center Director and require discretion. Ensures efficiency in reporting and compliance with government, corporate, and management directives.

Your Responsibilities:

– Performs a variety of secretarial/clerical duties, including dictation and transcription of correspondence, reports, and other documents.
– Serves as the centers documents coordinator, maintaining the library of Regional, national, and DESI corporate bulletins, field instructions, information notices, PRH change notices, center operating procedures, and DESI operating procedures.
– Receives telephone calls and visitors, tactfully referring them to the appropriate individual if the CD is not available.
– Maintains a calendar of events, schedules, and appointments; makes travel arrangements; takes minutes of meetings.
– Coordinates meeting arrangements, such as time, place, attendees, agendas, and minutes.
– Maintains correspondence control log, coordinates preparation of special reports; maintains control of reports due in or out of the center; maintains the central library of
– required documents, handbooks, directives, etc.
– Acts as the liaison between the CD and center staff, community contacts, and customers.
– Coordinates the preparation of center operating procedures and maintains current and revised versions in compliance with corporate procedures.
– Participates in the development of new and revised policies and procedures and written center operating procedures affecting areas of center directorate assignments.
– Models, mentors, and monitors the positive normative culture of the center.
– Acts as a responsible custodian for the assigned center property.
– Reports violations of ethical behavior.
– Suggests opportunities for continuous operational improvement and reduction of waste.
– Identifies and reports environmental health and safety concerns.

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