Proposal Specialist

Department: Marketing/Communications

Ballard Spahr LLP seeks a dynamic and successful marketing and business development professional to join the Ballard Spahr team as a Proposal Specialist supporting the firms efforts to respond to request for proposals within the guidelines of firm strategy, business development, and client relationship management goals. The successful candidate will report directly to the Senior Proposal Manager while working collaboratively with lead attorneys and Business Development Managers on strategy and positioning, as well as key stakeholders across legal departments. This position can be located in Atlanta, Baltimore, Minneapolis, Philadelphia, Phoenix, Salt Lake City, or Washington, DC and will be a hybrid work arrangement with 3 days in the office per week.

This individual will be an important part of our Marketing and Business Development team and will:

• Independently managing RFP responses

• Interact with Legal Pricing/Project Management, Risk Management, Finance/Accounting, Human Resources, Information Systems, legal administrative assistants, and partner firms to coordinate and complete projects.

• Be responsible for Persuit RFP intake, determining the relevant attorneys and Business Development team members to be notified of the RFP request, and identifying proposal support for the submission.

This position will maintain proposal milestones schedule such as issue and review dates, kickoff meetings, planning sessions, drafting and review, and delivery dates ensuring (i) full understanding of business requirements and strategy; (ii) a smooth production process; (iii) an intelligent, professional, accurate and compelling final product; and (iv) timely delivery of the finished product. In addition, this position with will be responsible for the coordination of an experience database rollout.

The ideal candidate will demonstrate independent judgment, strong attention to detail project management skills and have a solid understanding of the RFP and proposal process in a law firm setting. This position requires excellent writing, editing, and proofreading skills, the ability to communicate effectively with a high level of professionalism and exemplary client service and teamwork skills.

A bachelors degree, preferably with course work in marketing, business, communications and/or writing with 3-5 years experience in a proposal role required and experience at a law firm or other professional services firm preferred. Strong proficiency with the Microsoft Office Suite and a basic understanding of systems in general are required.

Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm. Diverse candidates including women, people of color, members of the LGBTQIA community, veterans, and individuals with a disability are encouraged to apply.

The firm is not accepting resumes from search firms for this position.

Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, p regnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.