Project Coordinator

Project Coordinator

St. Joseph, MO

Full Time

Office – Support

Mid Level

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P1 Construction, LLC., is seeking a Project Coordinator for the St. Joseph, Missouri Office.

Join our P1 Team!

P1 Construction, LLC., has grown into a national construction and solutions provider. P1 is a specialty subcontractor providing HVAC, mechanical, electrical, plumbing, building technologies, controls, millwright, and architectural metal work across the U.S. But there’s so much more to P1’s broad spectrum single-source capabilities, including value-added services like virtual design and construction and multi-trade fabrication. When you work for P1 Construction, youll be part of a culture that puts safety first, treats associates like family, and provides challenging work in a rewarding, energetic environment. P1 Construction takes pride in maintaining a high standard of excellence along with an ethical and friendly business culture.

P1 Construction, LLC. is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability. 

We offer a competitive compensation and benefit package.

Job Summary

The position is clerical as well as administrative support of project management team.

This position is an important part of the project management team(s) to which he/she is assigned; he/she is a vital part of good information management for assigned projects.  Additionally, this position provides logistic support and coordination needed to plan and execute important meetings and conferences.

This position contributes to the success of the company by effectively and efficiently supporting project managers and, when required, other P1 leaders.

Responsibilities and Duties

Administration and Information Management

Requests, receives, prepares, edits, electronically stores in the project management software, and/or monitors basic project management correspondence such as:

Scope and bid letters

Addendums

Drawings and specifications

Submittals, to include maintaining a submittal log

Requests for Information (RFIs)

Architect’s Supplemental Instructions (ASIs) and Requests for Proposals (RFPs)

P1 Change Proposals

Close out documents to include operations and maintenance (O&M) manuals, warranty letters, and as-builts

Processes subcontracts and monitors subcontractor compliance such as certificates of insurance, bonds and executed copies.

Orders and produces copies of plans and specifications, as needed.

Saves copies of P1 Change Proposals in project management software and updates status.

Expeditiously processes contracts and change orders, when required.

Orders and submits certificates of insurance and bonds to customers, as needed.

Sends bid requests and gathers quotes from suppliers, as directed by the project manager.

Prepares committed cost reports as required by the project manager.

Prepares and assembles Operations and Maintenance (O&M) manuals.

Assists project managers with P1 processes and procedures.

Logistics Support and Coordination

Plans, coordinates, and supports meetings, training sessions, and conferences.

Coordinates travel for the project managers and, when needed, for Operations Managers and/or Vice Presidents.

Qualifications and Skills

Education: Must have a high school diploma or equivalent.  An Associates Degree is preferred but not required. 

Experience: At least 2 years of full-time administrative assistant related work experience is required. Previous construction industry experience is preferred but not required.

Computer Skills:  Accurate typing skills and proficient in using database, email, internet, spreadsheet, and word processing applications: specifically, Microsoft  products (Word, Excel, Outlook and Windows); willing to learn new software applications.

Customer Service: manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.

Communication Skills: good oral and written communication skills

Able to work in a fast paced environment while maintaining accuracy.

Fast and accurate data entry skills – very important.

Able to work independently and maintain confidentiality.

Excellent oral and written communication.

Excellent organizational skills and detail oriented.

Excellent customer service.

Good reasoning ability and be able to quickly problem solve and resolve issues.

Must be able to satisfactorily pass a criminal background check and drug screen.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Human Resources: email P1jobs@P1Group.com or call: 913-275-5694.

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