Posting Details

Posting Details

Position Information

Position Title Administrative Specialist II (Office of University Safety)

Work Location Springfield Campus

Department Office of University Safety

HR Home Department 060113 OFFICE OF UNIVERSITY SAFETY

Pay Grade 12

Proposed Salary $15-$17 per hour

Position only available to current, regular, full-time Missouri State University employees? No, Position is available to all applicants.

Appointment Type Full Time Regular

Exempt/Non-Exempt Non-Exempt

General Function

The Administrative Specialist II works in depth with programs, processes, or services that are provided by the department, in contrast to Administrative Assistants who provide administrative support services to a supervisor or for the department as a whole. The Administrative Specialist II may provide customer service requiring in depth knowledge and understanding of programs, processes, or services, administer varied or related processes, and/or provide specialized information related to programs, processes, or services provided by the department. Administrative Specialists II perform a wide variety of services and may function as clinic assistants, process and maintain records of clinical experience placements, support specified classes and training programs, process applications for admission to various programs, registrations, and course enrollments, provide support services for academic programs and events, human resource programs and processes, and academic records processes, prepare materials and arrange events, consultations, or interviews, coordinate the maintenance and use of University assets, issue permits, process parking tickets and appeals, etc.

Description of Primary Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Supports the programs and services provided by the department by performing varied or related processes such as creating and maintaining databases and websites, extracting desired information from databases or websites, and monitoring, facilitating, and enforcing compliance with established criteria, guidelines and standards, etc.

2. Provides customer service by providing specialized information to students, fellow employees, and the public about programs, policies, services, and/or processes provided by the department.

3. May administer a process by determining the appropriate procedures to utilize, assuring completion of steps or sub-processes, monitoring compliance to standards or criteria, and providing desired output or results.

4. May maintain complex or large filing systems by filing and supervising filing, monitoring compliance with procedures, organizing the contents of files, and planning purging and storage schedules.

5. May coordinate and bill for services provided by a clinic or department by arranging appointments, creating and maintaining required records, coding procedures, processes, services, or output, and billing for services provided.

6. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

7. Remains competent and current by attending professional development courses, software training classes, and attending training and/or courses as directed by the supervisor.

8. Helps to ensure the overall success of the department by performing all other duties as assigned.

Minimum Acceptable Qualifications

Education/Experience: A high school diploma or the equivalent and three years of general office experience or an equivalent combination of education and general office experience is required.

Skills: Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. A working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations is required. Effective verbal and written communication skills are required. The ability to train, assign work, and review the work of full- and part-time employees and student workers is required. The ability to maintain financial records and accounts and prepare financial reports is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Effort: Administrative support positions are primarily sedentary. Administrative support positions require extensive keyboarding.

Additional Qualifications

Link to Job Description http://www.missouristate.edu/human/jobdescriptions/50854.htm

Open Date 09/17/2024

Close Date (If Close Date is blank then the posting is considered open until filled)

Special Instructions to Applicants

The first date of consideration is October 3, 2024, and review of applications will continue until the position is filled. If meeting minimum qualifications with education fully or partially, attach unofficial transcripts to your application. Official transcripts required at time of hire, if applicable.

EO/AA and Diversity Statement

Non-discrimination statement

Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.

This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America.

The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity/Affirmative Action/Minority/Female/Veterans/Disability/Sexual Orientation/Gender Identity employer. Inquiries concerning the complaint/grievance procedure related to sex discrimination, including sexual harassment and sexual assault, should be addressed to the Title IX Coordinator (https://www.missouristate.edu/TitleIX/default.htm) , Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, TitleIX@MissouriState.edu, 417-836-4252417-836-4252 (tel:1-417-836-4252) , or to the Office for Civil Rights. All other inquiries concerning the grievance procedure, Affirmative Action Plan, or compliance with federal and state laws and guidelines should be addressed to the Equal Opportunity Officer, Office for Institutional Equity and Compliance (https://www.missouristate.edu/Equity/default.htm) , Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, Equity@MissouriState.edu, 417-836-4252 (tel:1-417-836-4252) , or to the Office for Civil Rights. (Res. Board Policies No. 70-11; Bd. Min. 10-28-11.)

Background Check Statement

Employment will require a criminal background check at University expense.

Posting Detail

Posting Number 20240236FTS

Quicklink for Posting https://jobs.missouristate.edu/postings/77345

Supplemental Questions

Required fields are indicated with an asterisk ().

How did you hear about this vacancy?

Indeed

Linkedin

Missouri State University Website

Google

Employee Referral

HigherEdJobs.com

Personal Contacts / Networking

Print Publications

Diversity website posting

Job Board (CareerBuilder.com, Monster, etc.)

Other

Please specify the recruitment source where you located this posting. If you selected Employee Referral above, please list the name of the current MSU employee who referred you.

(Open Ended Question)

Do you have a high school diploma or GED?

Yes – HS Diploma

No

Yes – GED

Do you have an Associates degree?

Yes

No

Do you have a Bachelors degree?

Yes

No

Please review the minimum qualifications fort his position below. Education/Experience: A high school diploma or the equivalent and three years of general office experience or an equivalent combination of education and general office experience is required. Skills: Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. A working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations is required. Effective verbal and written communication skills are required. The ability to train, assign work, and review the work of full- and part-time employees and student workers is required. The ability to maintain departmental financial records and accounts and prepare financial reports is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required. Do you possess the required education, experience and skills outlined above?

Yes

No

Applicant Documents

Required Documents

Resume

Cover Letter

Optional Documents

Unofficial Transcripts – 1

Other Documents -1