Compliance Coordinator

Location

Charleston – 997 Morrison Drive, Suite 402

Business

We are a leader in the single-family rental (SFR) Aggregation space with over 10,000 homes across the Southeast and Midwest. Maymont Homes was founded in 2011 to bring technology to the single-family rental space. Over the years we have become a full-service acquisition, renovation, and property management company growing throughout the South and Midwest. By the application of efficient processes enabled by advanced software, our company can provide clean, safe, affordable housing to thousands of people. We strive to offer better living opportunities for individual families, which ultimately improve the lives in the communities we serve!

Job Description

Job Title: Compliance Coordinator

Reports to: Senior Legal Analyst

FLSA Status: Non-Exempt

Supervise Others: No

Primary Responsibilities: The Compliance Coordinator plays an important role in ensuring that the company meets all regulatory requirements, maintains up-to-date business licenses, and adheres to annual certifications across various jurisdictions. This position is responsible for assisting in the tracking, reporting, and coordination of compliance activities.

Skills & Competencies

Bachelor’s degree in business administration, legal studies, or a related field is preferred.

1-2 years of experience in compliance, regulatory affairs, or a similar role.

2 years in project management or property maintenance, beneficial

Strong organizational skills and attention to detail.

Excellent written and verbal communication skills.

Proficiency with Microsoft Office Suite and compliance management software.

Ability to adapt to changing regulatory environments and manage multiple tasks simultaneously.

Knowledge of business license requirements and compliance procedures is a plus

Knowledge in fair housing and local real estate laws and basic building codes

Ability to prove critical thinking and problem-solving concepts

Essential Job Functions

Business License Management:

Assist in the collection, maintenance, and renewal of business licenses across multiple jurisdictions.

Monitor license expiration dates and proactively initiate renewal processes.

Research jurisdictions where files have not yet occurred to determine licensing/permitting requirements

Annual Certifications:

Support the preparation and submission of annual certifications and reports to relevant authorities, both internal and external.

Maintain records of all annual certification requirements and deadlines.

Jurisdictional Compliance:

Process development and ongoing compliance with unclaimed property by state

Obtain signatures, remit payment, and mail tax filings for multiple funds in various states

Research and stay informed about regulatory changes and compliance requirements in various jurisdictions.

Ensure timely compliance with local, state, and federal regulations.

Documentation and Record Keeping:

Maintain an organized and up-to-date record of all compliance documents, licenses, and certifications.

Support the finance function in tracking all necessary compliance relating to cash movements.

Prepare and provide reports and documentation as needed for audits or reviews.

Ensure timely and accurate completion of quit claim deeds.

Entity Management:

Responsible for the creation, and dissolution of corporate entities.

Ensure accurate and up-to-date records for all corporate entities.

Maintain compliance with all entity-related reporting deadlines.

Collaborate with internal teams to streamline entity-related processes.

Collaboration:

Collaborate with various departments to gather necessary information and documents for compliance activities.

Work closely with legal, finance, and operations teams to ensure alignment with compliance goals.

Ad Hoc Tasks:

Assist in additional compliance-related tasks as needed, such as data analysis, reporting, and process improvements.

Assist in the preparation of investor notices and other administrative tasks

Key Metrics & Responsibilities

100% of entities reviewed and reported to Brookfield monthly.

100% of business licenses filed annually.

50% reduction in late fees & penalty charges for business licenses in 2024

Physical Requirements

Capable of working extended hours, including evenings, weekends, and holidays, as necessary.

Able to see well enough to read faint or partially obscured writing or printing, with corrective lenses if needed.

Must be able to speak English in a clear and understandable voice so that various types of communications may be conducted with people of various levels of education and capabilities, including the exchange and receipt of information over the telephone.

Position involves sitting, standing, stooping, kneeling, pushing, shoving, lifting, carrying, and moving objects that can weigh up to 25 lbs. This movement can occur throughout the day. Must also be able to climb several flights of stairs, if necessary, to include attic and crawlspace access.

Must be able to interact with all types of individuals, be mentally alert, detail-oriented, and with good reasoning skills.

Must have finger dexterity for typing/using a keyboard.

Environmental Requirements

Must be able to work on more than one assignment at a time with frequent interruptions, changes and delays. Must be able to remain focused and work effectively, efficiently, and cheerfully under such circumstances. For safety reasons, employees must remain alert to working conditions and aware of safety, health, and environmental concerns.

Must be able to work effectively and cheerfully in an environment that may be stressful due to adversarial situations resulting from the proper performance of duties.

Must be able to work efficiently and effectively in a remote and on-site manner, as regularly scheduled.

Reliable transportation to meet scheduled work environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

DISCLAIMER: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Why work for Maymont Homes ​?

Our Mission – “We Positively Impact the Lives in the Communities We Serve”. We do this through the work we do and the volunteer efforts that the company sponsors. You can make a difference in your community while you work!

Outstanding benefits package – our benefits are provided by Brookfield and offer immediate 5% match on the 401(k) plan, wellness credits that significantly reduce the employee cost for health care coverage, and up to 160 hours of PTO per year for full time employees.

Huge parent company – support and backing from Brookfield Asset Management, one of the largest real estate asset management companies.

Career growth – with our plans for growth and expansion into new markets, there are many opportunities to move up within the company.

Equal Opportunity Employer: Minorities/Religion/Sex/Protected Veterans/Disability/Sexual Orientation/Gender Identity/Marital Status/Pregnancy/Age/National Origin/Genetic Information. #MYMT

At Brookfield Properties, our success starts with our people. People like you. We develop, operate, and manage more than 1100 properties and 390 million square feet of real estate across the globe. It’s a feat that wouldn’t be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don’t simply meet the needs of our tenants, residents, and communities — but exceed them, every day.