Executive Assistant

Job Title: Executive Level Administrative Assistant

Job Description

This position performs a variety of general administrative and secretarial tasks of moderate complexity and scope to relieve Vice President and Managers of administrative details. You will execute or initiate the implementation of administrative practices and procedures determined by, or in conjunction with others

Responsibilities include

preparing and checking agendas for meetings, attending staff and/or conference meetings as directed, and preparing the minutes of the meetings as required.

You will perform administrative functions required by the Vice President or Managers in the execution of their duties.

Based on your knowledge of the business and executive function, you will provide knowledge and assistance to other staff members to ensure smooth operations.

Additional duties include filing company information for the Operations department, communicating information between the Vice President and staff members, preparing and coordinating the flow of communication within the Operations department and other departments, arranging conferences, seminars, meetings, and agendas, preparing travel requests, and making transportation and hotel arrangements.

You will also have ongoing contact and communication with German counterparts and executive offices, coordinate the completion and maintenance of sensitive data, and act as a liaison between the Vice President and public entities. Finally, you will coordinate the worldwide travel schedule for the Vice President and Managers, manage the Vice President’s calendar, coordinate activities for special ceremonies and events, and prepare presentations as needed.

Hard Skills

Engineering technical support

Reporting

Administrative

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.