Administrative Assistant

Become a part of our caring community and help us put health first

The Administrative Assistant 3 follows established procedures and guidelines to provide timely and effective support to an office, business unit, department, or other organization and its leadership. Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Administrative Assistant 3 performs varied activities and moderately complex administrative/operational/customer support assignments. Performs computations. Typically works on semi-routine assignments.

The Administrative Assistant 3 transcribes, types, formats, and proofreads a variety of material (e.g., correspondence, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software. Coordinates internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available. Manages the appointments and schedules of applicable staff.

This position will support executive Leaders and several members of their teams.

Supports VP & AVP with the following:

Manages outlook calendar

Coordinates internal and external meetings which may involve scheduling meeting times and ensuring that various meeting amenities are available

Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately

Manage travel arrangements

Transcribes, types, formats, and proofreads a variety of material (e.g., correspondence, invoices, contracts, agendas, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics, and spreadsheet software

Supports Directors, Managers or People Leaders with the following:

Schedule & coordinate conference center meetings or meetings that require scheduling of more than 10 people and the attendees include senior leaders (AVPs, VPs, Topline team)

Processing labels for UPS shipments

Telephone coverage: when away, forward to voicemail with a message that gives the caller the option to speak to a live voice by pressing “0”

Make business travel arrangements for several associates traveling together or coordinate logistics

Type letters, prepare PowerPoint presentations, develop spreadsheets, prepare agendas for meetings of more than 10 people, or other materials as needed

Escorting business visitors when associate is unavailable

Supports Individual Contributors with the following:

Schedule & coordinate conference center meetings or meetings that require scheduling of more than 10 people

Processing labels for UPS shipments

Telephone coverage: when away, forward to voicemail with a message that gives the caller the option to speak to a live voice by pressing “0”

Coordinate logistics for several associates traveling together

Escorting business visitors when associate is unavailable

Use your skills to make an impact

Required Qualifications

2 years of administrative support experience working with senior leadership

Proficient in Microsoft Outlook, Microsoft Office Suite, Zoom, SharePoint, Teams and ability to quickly adapt to new technologies

Previous administrative or related experiences

Ability to balance and manage multiple initiatives and prioritize workload

Resourceful, strong attention to detail, ability to anticipate needs

Strategic planning/coordination (calendars, travel, events, meetings, etc.)

Capacity to maintain confidentiality

Strong organizational skills

Must be passionate about contributing to an organization focused on continuously improving consumer experiences

Preferred Qualifications

Associates or Bachelors Degree

Experience with internet research and proof-reading/editing

Experience using various visual collaboration platforms (i.e., Lucid, Loop, etc.)

Additional Information

Why Humana

Humana offers a variety of benefits to promote the best health and well-being of our employees and their families. We design competitive and flexible packages to give our employees a sense of financial security-both today and in the future, including:

Health benefits effective day 1

Paid time off, holidays, volunteer time and jury duty pay

Recognition pay

401(k) retirement savings plan with employer match

Tuition assistance

Scholarships for eligible dependents

Parental and caregiver leave

Employee charity matching program

Network Resource Groups (NRGs)

Career development opportunities

Work-At-Home Requirements

To ensure Home or Hybrid Home/Office employees ability to work effectively, the self-provided internet service of Home or Hybrid Home/Office employees must meet the following criteria:

At minimum, a download speed of 25 Mbps and an upload speed of 10 Mbps is recommended; wireless, wired cable or DSL connection is suggested

Satellite, cellular and microwave connection can be used only if approved by leadership.

Employees who live and work from Home in the state of California, Illinois, Montana, or South Dakota will be provided a bi-weekly payment for their internet expense.

Humana will provide Home or Hybrid Home/Office employees with telephone equipment appropriate to meet the business requirements for their position/job.

Work from a dedicated space lacking ongoing interruptions to protect member PHI / HIPAA information.

Interview Format

As part of our hiring process for this opportunity, we will be using an interviewing technology called HireVue to enhance our hiring and decision-making ability. HireVue allows us to quickly connect and gain valuable information from you pertaining to your relevant skills and experience at a time that is best for your schedule.

Social Security Task

Humana values personal identity protection. Please be aware that applicants may be asked to provide their Social Security Number, if it is not already on file. When required, an email will be sent from Humana@myworkday.com with instructions on how to add the information into your official application on Humanas secure website.

This is a remote position.

Must be able to work EST hours.

#LI-Remote

#LI-CB2

Scheduled Weekly Hours

40

Pay Range

The compensation range below reflects a good faith estimate of starting base pay for full time (40 hours per week) employment at the time of posting. The pay range may be higher or lower based on geographic location and individual pay will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc.$51,800 – $71,200 per year

Description of Benefits

Humana, Inc. and its affiliated subsidiaries (collectively, Humana) offers competitive benefits that support whole-person well-being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions for you and your family while also knowing your life extends outside of work. Among our benefits, Humana provides medical, dental and vision benefits, 401(k) retirement savings plan, time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave), short-term and long-term disability, life insurance and many other opportunities.

About us

Humana Inc. (NYSE: HUM) is committed to putting health first – for our teammates, our customers and our company. Through our Humana insurance services and CenterWell healthcare services, we make it easier for the millions of people we serve to achieve their best health – delivering the care and service they need, when they need it. These efforts are leading to a better quality of life for people with Medicare, Medicaid, families, individuals, military service personnel, and communities at large.

Equal Opportunity Employer

It is the policy of Humana not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or veteran status. It is also the policy of Humana to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.

Humana complies with all applicable federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, sex, sexual orientation, gender identity or religion. We also provide free language interpreter services. See our https://www.humana.com/legal/accessibility-resources?source=HumanaWebsite.