Project Coordinator, Mission Critical (AFG)

Best People Right Culture. These are the driving forces behind JE Dunns success.
By hiringinspired people, giving theminteresting and challenging work, enabling them withinnovative tools, and letting themshare in the companys rewards, weve found asustainable way to growin our industry for the last 100 years.
Our diverse teams around the country strive to enrich lives through inspired people and places everyday, andwe need inspired people like youto join us in our pursuit of building perfection.
JE Dunns Advanced Facilities Group (AFG) combines Mission Critical, Advanced Industries, and Industrial & Manufacturing into one high-performing team focused on cutting-edge work to serve innovative clients on large Industrial & Manufacturing, Data Center, and Semiconductor projects. As part of the Advanced Facilities team, youll work on some of the most advanced construction projects across the country, growing your career alongside our diverse team of industry professionals.
Key Role Responsibilities – Core
PROJECT COORDINATOR – CORE
Utilizes responsibility matrix (WorkSmart) to ensure alignment with ongoing business process improvement efforts, supporting full project lifecycle.
Collects, processes, inputs, organizes and files data and documentation from various sources and stakeholders as requested by project management team in accordance with established business processes.
Processes information within specific timeframes in order to maintain efficiency and timeliness.
Provides timely and effective communication to internal and external stakeholders.
Supports project management during the bidding process, with deliverables such as creating bid invitations, preparing specifications documents, addressing regulatory and compliance requirements and creating, tracking and following up on bid communications.
Supports project management during the award process by;
o Issuing and/or preparing bond memos
o Setting up, issuing, and fully executing subcontracts
o System access to dashboards
Organizes information into standard formats and reports in various systems and locations such as the project dashboard, CMiC, electronic signature tools, etc. Maintains documents per established file structure.
Coordinates submission of project documentation per project requirements. Prepares routine correspondence (such as letters, emails, meeting notes and proposals) and reviews outgoing materials for conformance with best practice standards and formats.
Creates and distributes potential change items (PCIs) and requests for information (RFIs). Follows up as needed to include pricing efforts and distribution of change orders.
Supports project management with project deliverables, such as managing information on the project dashboard and electronically processing various documents (such as submittals, pay applications, bills of sale, compliance documentation, requests for information and change documents).
Tracks, monitors and/or collaborates with internal stakeholders to ensure necessary documentation (such as badging, certified payroll, diversity reporting, insurance certificates, bonds, lien waivers, affidavits, etc.) meets compliance requirements before releasing payments to subcontractors.
May receive and direct incoming telephone calls and visitors or provide additional administrative support to other functions to help meet business and staffing needs.
Shares subject matter expertise to support teamwork and deliver results.
Utilizes discretion and integrity with highly confidential and sensitive information.
Demonstrates commitment to the highest standards of customer satisfaction by displaying courtesy and sensitivity and responding promptly to customer needs.
Manages difficult or emotional customer situations promptly and efficiently.
Meets client commitments; recognizes and acts upon service opportunities