Office Manager

Office Manager

Summary

Title: Office Manager

ID: 2107043

Location: Minneapolis, MN

Job Function : Administrative

Description

At BrandSafway, we know our employees are our greatest asset, which is why we give them the tools, training, and resources to be successful. Come join our growing team! We are looking for an Office Manager.

BrandSafway offers a competitive benefits package that includes medical, dental, vision, life and disability insurance along with a generous 401k plan. Salary range for this position is $65,000 – $85,000 annually. This range represents the anticipated low and high end of the salary for this position.

Key Responsibilities:

Provide leadership and assist in the supervision and direction of operations personnel, billing, and admin teams to fulfill customer requirements and maintain job profitability.

Lead Construction Managers/Field Personnel/Sales and Office Staff for accurate and timely tracking of contracts, purchase orders, weekly timesheet submittals and lump sum progress.

Oversee billing, accounts receivable, payables at the branch level.

Oversee and perform collections duties, including but not limited to, lien waivers, review billings to contracts for accuracy.

Perform research and provide answers to internal departments relative to branch operations.

Process contracts and monitor legal review process and approvals.

Request of COI

Perform job cost duties, including maintaining spreadsheets, creating, and closing job numbers, and ensuring accuracy of job costing data.

Assist Region Controller with Audit requests

Assist Region Controller with Month end Close

Perform billing functions as needed

Oversee direct reports as related to operations, billing, payroll, accounts receivable, and payables.

Qualifications:

High School degree, or GED equivalent, required.

Bachelor’s degree in business administration or accounting preferred

Requires education generally equivalent to a high school diploma. It is desirable for the incumbent to have attained additional business-related education or specialized training.

Requires 3 to 5 years of office management experience.

It is desirable for the incumbent to have previous experience in the construction industry.

Requires excellent oral and written communication, skills to effectively communicate with employees, customers, and personnel at other branch offices and Corporate.

Requires ability to process complex time sensitive data and information from multiple sources, make decisions based on this data, and to effectively communicate the related required actions to customers and staff.

Strong understanding and knowledge of word and excel, and Business-related operations software is preferred.

Strong leadership abilities to inspire and coach employees to accomplish strategic goals and related tasks is preferred.

Understanding and knowledge of Union labor agreements

Physical Demands:

While performing the duties of this job, the employee is frequently required to sit, talk and/or hear, and/or use hands to finger, handle, or touch objects, tools, or controls. The employee is occasionally required to stand, and/or walk. The employee must occasionally lift and/or move up to 10 pounds while moving files or manuals. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, color vision, and the ability to adjust focus.

About Us:

A leading provider of access, specialized services to the global industrial, commercial and infrastructure markets, BrandSafway delivers access and scaffolding systems, forming and shoring, industrial services and related solutions to more than 30,000 customers worldwide. With over 40,000 employees and operations in more than 27 countries, we deliver more value by helping customers improve productivity and safety on every jobsite.

BrandSafway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or Vietnam or other era veteran status.

Notice to all potential job candidates:

Please be advised that BrandSafway will never require or ask for any fee from you in exchange for being considered, hired, promoted, transferred or having ongoing employment with us. It is a violation of our Code of Conduct if any employee requests any money or fee from you in exchange for any special treatment or consideration.

If anyone, regardless of whether an existing employee, or anyone else, requests payment of any fee in exchange for being hired into our company, you may confidentially contact our EthicsPoint at the link below and provide the name of the individual and any other documentation or proof of such act. EthicsPoint – Brand Energy & Infrastructure Services.

#LI-EF1