Accounting Officer – Veterinary Teaching Hospital – 1026722-6689

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information, please see:
https://illinoisjoblink.illinois.gov/jobs/12200192 Accounting
Officer – Veterinary Teaching Hospital

Veterinary Teaching Hospital

In 2024 Forbes ranked the University of Illinois Urbana-Champaign as #13
among all US public colleges, on the basis of return on investment,
student success, student debt, and alumni leadership and influence. Only
one other campus featuring a veterinary college ranked above U. of I.

Job Summary

Under the direction of the Associate Hospital Director of Finance, this
position supports the daily business needs of the Veterinary Teaching
Hospital (VTH) by performing financial responsibilities related to
collection and procurement.

Duties & Responsibilities

– Accounts Receivable

Perform tasks related to A/R and collections for assigned
departments, including making collection calls when necessary.

Utilize VTH Health Information System to prepare customer invoices
and statements for clients and outside agencies.

Answer inquiries and provides information concerning client
accounts, outstanding balances, and/or payments.

Prepare invoices and statements to clients for outstanding balances.

Follow-up on delinquent client accounts, as determined and provided
by the VTH administration and campus receivables.

Post financial information by creating journal vouchers; adjusts and
reconciles accounts.

Work with the campus general accounts receivables office and campus
collection office to coordinate collection on behalf of VTH.

Act as liaison to all clients regarding billings from the VTH and
serves as a resource for VTH faculty and staff.

Assist the Accounts Receivable Lead in ensuring accurate information
and reporting.

– Procurement and Accounts Payable

Procure goods for assigned hospital services using iBuy or P-Card

Monitor purchase orders to ensure PO is issued, items received, and
encumbrance reduced. Follow up with vendors on outstanding issues
until resolution. Close-out POs when the final payment has been
made.

Track and resolve outstanding payment issues.

Work with vendors to submit invoices correctly.

File supporting documentation.

Assist the Procurement Lead in ensuring accurate information and
reporting.

– Business Office Support

Cross-train with other members of the VTH Business Office to ensure
sufficient coverage.

Assist with year-end business processes, such as providing
information for FACT sheets.

Support the Associate Hospital Director of Finance on various
reporting requirements as assigned.

– Other duties as assigned.

Additional Physical Demands

Persons allergic to animal dander, pollen, hay, etc., may experience
discomfort in this position.

The work schedule for this position is generally Monday-Friday between
8:00 am – 5:00 pm. However, the position may be scheduled to work
occasional non-standard hours, including weekends and/or holidays.

Minimum Qualifications

1. High school diploma or equivalent.

2. Any one or combination totaling two (2) years (24 months) from the
categories below:

A. Course work in accounting, as measured by the following conversion
table or its proportional equivalent:

9 semester hours equals two (2) years (24 months)

B. Course work in any discipline as measured by the following conversion
table or its proportional equivalent:

30 semester hours equals one (1) year (12 months)

Associates Degree (60 semester hours) equals eighteen (18) months

90 semester hours equals two (2) years (24 months)

C. Work experience in bookkeeping, office support, or closely related
experience

Preferred Qualifications

Moderate Microsoft Excel skills

Knowledge of accountin principles and practices

Knowledge of University policy and procedures.

Analytical problem-solving skills

Working knowledge of University of Illinois systems such as Banner,
iBuy, Chrome River

Experience creating queries/reports using a data query tool such as Web
Intelligence

Knowledge, Skills and Abilities

– Ability to work in a self-directed manner, maintain productivity in
quantity and quality of work
– Ability to appropriately plan, organize, and prioritize work.
– Ability to understand and abide by a high standard of professional
ethics to ensure the organizations integrity.
– Possess good customer service and communication skills.
– Ability to demonstrate courtesy, consideration, and patience with
others.

Appointment Information

This is a 100% full-time Civil Service 3852 – Accounting Officer
position, appointed on a 12-month basis. The expected start date is as
soon as possible. The collective bargaining agreement sets an annual
wage of $42,242.98. Final salary offered will be determined by a
thorough assessment of available market data, internal salary equity,
candidate experience and qualifications, collective bargain