ELEMENTARY SCHOOL SECRETARY ~ ASHLEY ELEMENTARY

POSITION: ELEMENTARY SCHOOL SECRETARY ~ ASHLEY ELEMENTARY   
(Full-Time position, 205 day contract with benefits)
APPLICANT MUST BE 21 YEARS OF AGE OR OLDER
 
DISTRICT EXPECTATIONS/RESPONSIBILITIES FOR SCHOOL SECRETARY:
•             Receives and greets the public, welcomes visitors, new students, parents, etc.;
•             Meet and interact with public, students, employees in routine situations which require tact, discretion, courtesy and confidentiality;
•             Prepares for and handles pre-registration and coordinates Kindergarten screening;
•             Maintains student records including hard copy and SIS (cumulative files, class scheduling, student attendance, etc.);
•             Maintains absence records for school staff, custodial staff and faculty.
•             Prepares pay vouchers and submits monthly payroll report;
•             Maintains schools finance records;
•             Assist in record keeping for the following:
              o              Emergency Drills
              o              Health care plans and medication dispersion
              o              Accident Reports
•             Orders supplies for school;
•             Oversee the bell/intercom system;
•             Answers telephone — takes and delivers messages for principals, teachers, staff, and students, etc.;
•             Assists principal with summaries, surveys, reports, budgets, as required;
•             Prepares correspondence for faculty and principal;
•             Receives and receipts school monies including: book money, picture money, money for special programs and fundraisers;
•             Maintain substitute placement program;
•             Prepares checks and maintains records for “within school expenses” such as library books and supplies, and teaching supplies;
•             Prepares and submits monthly financial reports to the district office;
•             Distributes daily incoming mail and may be assigned to go to post office or district office to collect mail;
•             Data input;
•             Types programs for school activities an
d prepares other miscellaneous materials as required by faculty and principal;
•             Administers first aid — notifies parent and cares for students;
•             Attends faculty meetings;
•             Arranges for field or activity buses;
•             Coordinate with other schools for multi-school activities;
•             Other duties as assigned by supervisor.
 
QUALIFICATIONS:
•             High School Diploma or equivalent;
•             Past secretarial experience;
•             Type speed of 50 wpm or more;
•             Computer operation skills (Word, Excel, Publisher, etc.);
•             Bookkeeping skills;
•             Strong organizational skills;
•             Strong interpersonal skills.