Facilities Coordinator

Assessing building maintenance issues by conducting weekly walks of the building and recording the findings.
Working with the Facilities Manager and Moves and Changes team to address internal space requirements and to organise/assist with team moves and Moves and Changes team.
Monitoring stock levels of Stationary and Consumables used by Employees and placing orders with suppliers.
Managing internal moves within the building with the Facilities Manager.
Working with Facilities Manager and Moves and Changes team to maintain floor plans.
Assisting in setting up in house and external events as and when required.
Working with the Building Operations team and reporting all defective H&S equipment to the respective person and arrange for repairs to be carried out.
Supporting the Office Service Coordinator as and when required regarding vendor management and Soft Service Support.
Managing fire wardens and first aiders and assist with scheduling training and refresher training as necessary.
Upkeep and review of Manuals, Handbooks, Guidance notes etc.
Cover Receptionist Role & Responsibilities when required
Understand primary responsibilities of Meeting and Evens and support M&E Specialist when required
Manage day to day mail room operation, deliveries, enquiries, etc.
Be aware of basic procedures, courier suppliers and all external key contacts.
Manage mail related supplies stock and place order when needed.
Other tasks and duties as required.
Every day is different, and in all these activities, wed encourage you to show your ingenuity.
Sounds like you? To apply you need to be / have:
Previous experience of working within a high profile corporate environment
Previous reception or hospitality experience would be beneficial
Pro-active and hands on – happy to support other Team members
Knowledge of Facilities Management processes preferable
IT Skills, Outlook, Excel, Word.
Professional, friendly and welcoming attitude
Good attention to detail
Ability to show initiative
Excellent communication skills
Organisational skills and the ability to prioritise a busy workload
Customer service background essential
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veterans status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.