Personal Assistant

Job Description:

Are you a dynamic, highly organized, and proactive individual seeking a unique part-time opportunity? We are actively recruiting a hybrid Executive/Personal Assistant to provide unparalleled support to a busy CEO and their family in Vermont. Our Founder is a fast-paced, serial entrepreneur, and is looking for a dedicated assistant to streamline both personal and professional aspects of their life across properties and business.

This part-time, jack-of-all-trades, “task tackler” must have a “can-do” attitude, an eye for detail, and remarkable judgment communication. This person will function as a right hand and is comfortable going with the flow in a high output, fast-paced environment where you will learn something new every day!

PRIMARY OBJECTIVES

1. Executive & Administrative Support

2. Communication

3. Personal Support

KEY RESPONSIBILITIES

Executive Support:

Manage CEO’s calendar and travel arrangements

Answer the phone and be the first point of contact for all general inquiries 

Manage CEOs travel including managing all travel arrangements, managing credits, upgrades, and memberships/rewards, processing expense reports 

Errands (bank, store, car maintenance, etc.)

Process mail & invoices 

Process and pay personal bills

Maintain physical and electronic filing system

On-site meeting and event management, as needed 

Maintain a supply inventory and order supplies, as needed

Maintaining life, auto, home, health and misc. insurance policies 

Troubleshoot and fix any issues with phone, computer, printer/copier, etc. 

Other administrative responsibilities as assigned

Communication Support:

Drafting and distribution of personal newsletter

Assist with personal podcast as needed

Personal Support:

Assist when needed with personal affairs, which may include but are not limited to:

Personal travel coordination, booking, itineraries, and payments. 

Reminders of important dates

Personal notes, gifts, dinner reservations

Scheduling and coordination of auto repairs

Doctor’s appointments, follow-ups, billing & payments

Grocery shopping and house management

Coordination of fitness related events, gym memberships, etc. 

Job Type: Part-Time

Pay: $30-35 an hour or fixed monthly rate based on experience

Expected Hours: 20-25 per week

Schedule: Monday-Friday

Work Location : In-Office, Hybrid Remote 

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