Administrative Assistant

Administrative Assistant – Tampa, Florida

Intertek, a Nationally Recognized Testing Lab (NRTL) and leading provider of quality and safety solutions to many of the world’s leading brands and companies, is actively seeking an Administrative Assistant to join our Professional Services Industries Inc. (Intertek-PSI) team in Tampa, FL. This is a fantastic opportunity to grow a versatile career in the architectural, engineering, and construction (A/E/C) industry.

Interteks Building and Construction division is a suite of Intertek brands that are industry leaders across multiple architecture, engineering and construction disciplines, developing the most innovative product and project solutions. Interteks project-related assurance, testing, inspection and consulting services are the risk management and quality assurance partner you need to ensure the reliability, safety and performance of your new developments, existing assets and facilities.

Professional Service Industries, Inc. (Intertek-PSI) is a leading US based provider of construction assurance, testing and inspection in civil and commercial construction. Our broad service offering includes construction materials testing, geotechnical engineering services, environmental engineering, industrial hygiene, and specialty testing.

The Administrative Assistant will support the Building & Construction Business by performing dispatching and scheduling of Field Technicians for various projects, as well as a full range of administrative duties.

Salary & Benefits Information

Individual compensation packages are based on a variety of factors unique to each candidate including skillset, experience, qualifications, and other job-related duties.

In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more.

What you’ll do:

Receive calls from clients and perform dispatching by scheduling Technicians for various projects

Create various documents, spreadsheets, etc. utilizing Microsoft Office Software.

Perform various general office duties including faxing, copying, mailing, filing, etc.

Assisting with end of month billing, Accounts Receivable, Collections, and Invoice payments

May assist with developing, updating and/or reviewing local operating procedures and/ or work instructions

Minimum Requirements and Qualifications:

High School Diploma/GED required

Minimum of 2 years experience in an Administrative role required

Bilingual in English and Spanish is required

Excellent communication skills, both verbal and written

Excellent prioritization, organization, and time management skills

Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities

Ability to analyze and solve problems

Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames

Preferred Requirements & Qualifications:

Bachelors Degree preferred

Experience working in the construction / engineering industry is preferred

Experience dispatching and/or scheduling field personnel is preferred

Experience and familiarity working with Microsoft Office suite preferred

Bilingual orally and verbally in English and Spanish preferred

Intertek: Total Quality. Assured.

Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers’ expectations, while engaging with our employees to be 10X in their performance and professional growth.

Intertek is a drug-free workplace. As a condition of employment, certain positions may be required to pass a pre-employment drug test based on the type of work that will be performed.

We Value Diversity

Intertek’s network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email hr.eeo@intertek.com or call 1-877-694-8543 (option #5) to speak with a member of the HR Department.

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Intertek does not accept unsolicited approaches from agencies and will not pay a fee for any placement resulting from the receipt of an unsolicited resume.