Administration Assistant – Operations

Company Information

You Matter to Cambrex.

Cambrex is a leading global contract development and manufacturing organization (CDMO) that provides drug substance, drug product, and analytical services across the entire drug lifecycle. With more than 40 years of experience and a growing team of over 2,000 professionals servicing global clients. Cambrex is a trusted partner in branded and generic markets for API and dosage form development and manufacturing.

Your Work Matters.

At Cambrex, we strive to build a culture where all colleagues have the opportunity to:

engage in work that matters to our customers and the patients they serve

learn new skills and enjoy new experiences in an engaging and safe environment

strengthen connections with coworkers and the community

We’re committed to attracting and nurturing a passionate team of valued professionals in our fast-paced and growing company. We offer a competitive benefits package that includes healthcare, life insurance, planning for retirement, and more!

Your Future Matters.

Known for our customer-focused scientific and manufacturing excellence, as well as our strong commitment to quality and safety, we offer a range of career and growth opportunities across our global network of locations. Together with our customers, we aim to improve the quality of life for patients around the world. Start a career where You Matter by applying today!

Job Overview

The Operations Administrative assistant will be responsible for assisting and contributing to the efficient operation of their departments, providing administrative support for various departmental needs.

Responsibilities

General administrative duties to support department needs

Process purchase requisitions, order items as needed for the office/operations and organized supplies once receive them.

Employee yearly shift and vacation Bids

Support, maintain, edit and/or update yearly calendar, employee call in/vacation sheets, quarterly swing schedule and emergency on call schedule

Create, update and/or print Production labels

Operations incoming and outgoing mail

Post announcements throughout the plant in all the different control/break rooms

Operations events coordinator/planner

Assist with Expense reports

Help with batch record review and process in SAP

Help back up Production Data Coordinator as needed

Help Production Data Coordinator with CS-Biennial/Quarterly inventory

Help process CSCR sheets into Data base as needed

· Other administrative duties as assigned to meet departmental missions

Qualifications/Skills

Calendar and Schedule Management: Skilled in maintaining and updating employee schedules, vacation sheets, and swing schedules.

Event Coordination: Ability to coordinate and plan internal operations events and manage related logistics.

SAP and Database Management: Competent in using SAP for batch record review and supporting inventory processes.

Documentation and Reporting: Ability to create, update, and maintain departmental documentation, such as production labels and CSCR sheets.

Education, Experience & Licensing Requirements

High School education or equivalent.

A minimum of 3 years of experience as an Administrative Assistant, Office Manager, or in a related administrative role.

Cambrex is committed to providing a safe and productive work environment. All offers of employment are contingent on the successful completion of a comprehensive pre-employment screen. The pre-employment screen may consist of several components including but not limited to a drug test, criminal record check, identity verification, reference checks, education and employment verification, and may vary based on federal, state, and local laws. Refusal to submit to testing will result in disqualification of further employment consideration.

All requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. Cambrex Corporation is an Equal Opportunity / Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), ancestry, national origin, place of birth, age, marital status, disability/handicap, genetic information, veteran status, or other characteristics protected by federal, state, and/or local law.