Procurement Assistant

Procurement Assistant
Job Locations
US-OH-WPAFB
ID
2024-8656
Category
Other
Type
Regular Full-Time
Overview
Credence is one of the largest and fastest growing privately-held government technology and services companies and is repeatedly acclaimed as a Top Workplace. As evidenced by our awards and certifications and maturity levels, as well as the agility and responsiveness, to tackle our customers most challenging mission needs. We also offer comprehensive benefits including health insurance with dental and vision coverage, retirement savings plans with employer matching, paid time off, and opportunities for professional development and growth. Additionally, employees enjoy wellness programs, flexible work arrangements, and various discounts and perks to support their overall well-being and work-life balance.
Credence Management Solutions, LLC (Credence) is seeking a Procurement Assistant to support AFRL/RY at Wright-Patterson Air Force Base, Ohio.
Responsibilities include, but are not limited to the duties listed below
Provide procurement assistance support to coordinate and assist branch and division operations.
Assist end users for purchases in AFRL/RY.
Make purchases via tools and web-based platforms per Directorate, AF, DoD Guidelines and Regulations.
Have and maintain accounts in the major acquisition web-based platforms to procure products, services, and other materials, including, but are not limited to: AFWay, NETCENTS, Enterprise Software Initiative/SmartBuy, and General Services Administration.
Have technical knowledge needed to assure the purchasing request is valid and effective, and provides the best value to the organization.
Develop familiarity with the Directorates business managers and government purchase card holders, and works with them to secure funding.
Work with external contract officers to identify and select proper vendors needed to provide the goods and services, and to ensure the bids meet end users requirements.
Conduct requests for quote based on user needs and submits them via purchasing tools per AF and DoD Guidelines and Regulations.
While seeking quotes, communicate with potential vendors to ensure they comprehend the users requirements.
Obtain any waivers or special permissions needed to make the purchase.
Work with cognizant government manager to ensure the request is approved.
Work with operations and finance staff to keep up to date with latest regulations and rules governing purchasing.
Periodically communicate with operational leadership on status of pending purchases.
Retrieve and distribute committed Purchase Requests and Defense Advanced Research Projects Agency (DARPA) Orders from the Automated Business Services System.
Maintain multiple data bases and spreadsheets that include master lists of active contracts, contracts in close out and staging, and lists and status of Purchase Requests.
Input DARPA contract information into The Financial Information Management System (TFIMS).
Assist with the contract file close out process including retrieving Receiving Reports from Wide Area Workflow, coordinating with key negotiators and Contracting Officers, tracking status and interfacing with Directorate close out point of contact and financial management office.
Receive, log, and track Freedom of Information Act (FOIA) requests which includes reproduction, assembly of document(s)/response, and delivery to the FOIA office.
Assist with preparation efforts associated with Air Force and Department of Defense level audits.
Serve as the Records Custodian and maintain each divisions file plan.
Digitally store and electronically file documentation using standard DoD, AF, AFMC, and/or AFRL enterprise systems such as LiveLink or SharePoint. Some documentation must be maintained