Admin Asst-Receptionist, Sheriffs Dept

JOB REQUIREMENTS: The Administrative Assistant will serve as the first
point of contact for the public visiting our facilities. In addition to
working at the front desk reception in one of our facilities, this role
will provide clerical support to various divisions within the Sheriffs
Department, provide customer service over the phone, and provide
organization to the departments operations. The incumbent in this
position must be able to provide a high level of customer service, have
impeccable attention to detail in all assigned work, and be able to
thrive in a fast-paced environment. Duties include: Greet callers and
in-person visitors; answer questions and resolve issues, or forward
appropriately Draft letters, reports, itineraries, agendas, and other
documents Input information into program databases, Microsoft Excel
spreadsheets, etc. Coordinate flow of paperwork; obtain appropriate
authorizations, signatures, and documentation; work closely with
division staff under tight time constraints File documents with
appropriate staff and divisions Monitor the status of projects or
functions to ensure appropriate action is taken in a timely manner
Schedule, coordinate, monitor, and update division calendars Prepare and
process receipts, payments, and accounting entries into accounting
system, logs, and inmate accounts Maintain files and records; copy,
scan, and save files; retrieve files; and ensure appropriate
organization and labeling of files and materials Order and maintain
office supplies Process Temporary Restraining Orders and subpoenas as
needed Schedule court-ordered DNA processing appointments; track and
report no-shows Represent the Kenosha County Sheriffs Department in a
professional manner Perform other work as required or assigned As an
Administrative Assistant with Kenosha County, you will: Enjoy a highly
sought-after work/life balance with weekends and 12 County recognized
holidays off; and Serve as a first point of contact for the Kenosha
County Sheriffs Department. Do you have an interest in law
enforcement? Do you have an impeccable attention to detail and thrive in
a fast-paced environment? If so, come and work with a team of law
enforcement professionals at the third largest Sheriffs Department in
Wisconsin! Kenosha County is committed to Equity, Diversity and
Inclusion and is an Equal Opportunity Employer. OTHER
EXPERIENCE AND QUALIFICATIONS: Experience Previous work experience in a
secretarial or similar position required; work experience in a municipal
setting preferred Qualifications Knowledge of legal terminology and
court proceedings, documents, and information needed for court
proceedings Ability to adapt to changing protocols and shifting
priorities in a fast-paced environment Ability to perform highly
detailed work within defined or ambiguous timeframes and amidst
distractions Ability to work with confidential information and maintain
a high level of integrity with sensitive intelligence Ability to remain
professional and courteous at all times and exercise good judgement in
stressful situations Ability to communicate clearly, concisely, and
respectfully, both orally and in writing, with law enforcement personnel
and the public Ability to organize self and office to meet schedules and
deadlines of the work; work independently and with limited oversight to
meet deadlines; and follow oral and written instructions Ability to work
respectfully in a diverse and inclusive environment Skill in providing
customer service to customers in a timely manner. Skill in using office
equipment, including computer, calculator, scanner, phone, and fax
machine; Microsoft Office software, including Word, Outlook, and Excel
Requires a background free of felony convictions Must be able to work
overtime when needed, with or without advance notice
APPLICATION INSTRUCTIONS: Other: To see the complete job description and
to apply for this position, please visit our website,
www.kenoshacounty.org/jobs, and click the “View Open Jobs” button.
Must be submitted no later than Sunday, September 29, 2024. Kenosha
County is an affirmative action, equal opportunity employer.